What are the responsibilities and job description for the Legal Administrative Assistant position at The ONeil Search Group?
A top Dallas law firm is seeking an Administrative Assistant to join their office.
A minimum of three to five years' experience providing day to day administrative support to attorneys in transactional practice groups.
Responsibilities:
* Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders.
* Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
* Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
* Handle time entry; manage matter intake, conflict checks, and opening/closing procedures.
* Process expenses and ensure timely and accurate entry.
* Arrange travel and meetings, including calls and calendar appointments and meeting materials.
* Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking.
* Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs.
* Maintain and update deal binders or trial details, closing sets, and electronic workspaces, if applicable.
* Assist with onboarding for new attorneys and staff, including scheduling and materials preparation.
* Maintain good working relations with cluster mates and assist with overflow of work as needed
* Perform additional duties as assigned.
Qualifications:
* 3-5 years' experience providing administrative support to attorneys in a law firm.
* Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint.
* Proficiency in all firm technology including Cisco Jabber, Zoom, ZenDesk, Intapp and iManage
* Strong written and verbal communication and professional client service skills across all levels of firm personnel.
* Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment.
* Works independently and collaboratively; handles pressure and shifting priorities.
* Demonstrated discretion and sound judgment with sensitive and confidential information.
Salary : $85,000 - $105,000