Billing Coordinator

Midsized US law firm has an opening for a Billing Coordinator in their NY office.

Minimum of 5 years of billing experience in a law firm environment.

JOB RESPONSIBILITIES

• Compile and process attorney bills on a monthly basis.
• Track Proformas to ensure timely and accurate billing
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor aged unbilled inventory and ensure timely billing submissions.
• Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
• Process write-offs following firm guidelines.
• Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
• Submit invoices electronically and assist in resolving any issues that arise.
• Review and verify the accuracy of supporting documentation for billing.
• Research and respond to internal and external inquiries regarding billing issues in a timely manner.
• Identify and correct any billing inaccuracies.
• Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
• Provide backup assistance to team members as needed.
• Assist with special projects and other tasks as assigned.

Education

· Bachelor’s degree or higher with a concentration in accounting, finance, or related field.

Experience

· Minimum of 5 years of billing experience in a law firm environment.

· Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.

· Proficient in Microsoft Excel and Word

Skills and Abilities

·Strong verbal and written communication skills.

·Ability to work independently and as part of a team.

·Proficiency in Excel and Smartsheet.

·Detail-oriented and highly organized with the ability to maintain accuracy.

·Excellent analytical and problem-solving skills.

·Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.

·Flexibility to adapt to various work situations to achieve desired results.

·Willingness to work additional hours as required to meet deadlines.