Office Manager

New America School: Thornton 

Job Title: Office Manager 

Contract Days: 225 

FTE 1.0 

Job Summary:  

The School Office Manager oversees the general administrative functions and activities of the school office, with specialized responsibilities in student enrolment, record–keeping, family engagement, and business operations. This position serves as a liaison between students, parents, staff, NAS Non-Profit, school district authorizer and community stakeholders while ensuring efficient day-to-day operations.  

Supervisory Responsibilities  

Manages Office Assistant 

Duties/Responsibilities: 

Business Operations: 

• Submit vendor invoices to the NAS Non-Profit Business Manager for payment 

• Report New Hires, Terminations in district system 

• Request new hire credentials creation and termination of email and system accounts 

• Onsite I-9 verification, onboarding for new employees in district system 

• P-Card reconciliation 

Attendance: 

• Monitors teacher attendance submission 

• Tracks attendance of all students for accuracy and data trends 

• Provides reports to Attendance Coordinator and Principal of student attendance and trends  

• Contacts parents/guardians about student attendance  

• Ensures all attendance data in schook database is accurate  

Student Enrollment and Records Management: 

• Manages student registration process and prepares enrollment communications 

• Maintains accurate and confidential student records, including attendance, health and emergency information 

• Processes student transfers and maintains current student database information 

• Orients new families and students to the school community 

• Updates cumulative record files and ensures data accuracy 

• Completes October count reporting as required by the school’s authorizer 

Family Engagement and Outreach 

• Coordinates family events as needed 

• Coordinates and assists in active marketing of the school to attract and retain students to achieve student enrollment goals 

• Works with family engagement team to implements strategies to increase family participation 

• Assists in the creation and distribution of communications to families through various channels 

• Assists in the planning and execution of community outreach programs 

• Works with the Principal to maintain regular communication with parents regarding school activities and policies 

Food Service Operations: 

• Acts as backup in food service department as needed 

Health Office: 

• Serves as the health aid back up when school nurse is not available 

• Delegated by school nurse to administer appropriate student medications 

• Delegated by school nurse to log and track medications given to students 

• Attends required medical delegation trainings as required 

General Administrative Duties: 

• Manages front desk operations, greet and directing guests 

• Manages Raptor system providing visitor badges to tall guests 

• Manages substitute scheduling as needed, ensuring all materials and technology are ready and available  

• Performs or facilitates maintenance of office equipment 

• Provides clerical support to Principal and staff as needed 

• Maintains inventory of supplies and places orders as needed 

• Implements efficient filing systems to maintain all required records 

• Answers phone lines directing calls as appropriate 

• Sorts and distributes mail, processes approval of invoices 

• Prepares and processes documents and correspondence 

• Submits technology requests to proper vendor 

• Catering orders and event facilitation 

• Other duties as assigned  

Required Skills/Abilities 

• Bilingual skills English/Spanish required 

• Ability to type accurately at least 60 wpm 

• Extensive knowledge of office management procedures  

• Excellent written and verbal communication skills 

• Excellent interpersonal and customer service skills with an emphasis on de-escalation and conflict resolution 

• Excellent time management with the proven ability to meet deadlines 

• Proficient with Microsoft Office suite, Google Suite, Infinite Campus 

• Knowledge of student record keeping systems  

• Experience with food safety protocols 

Education and Experience: 

Bilingual English/Spanish Required

• High school diploma or equivalent required 

• Associate's degree in office administration or related field preferred 

• At least three years of administrative and clerical experience required 

• Experience in a Charter School education setting strongly preferred 

• At the New America School, you will empower students through education.  At the New America School, we uphold the belief that every individual deserves access to quality education and personalized learning experiences. We are committed to fostering a nurturing environment where recent immigrants, non-traditional students, and traditional learners alike can thrive, grow, and achieve their full potential together. 

• Salary Range $40,000-$50,000

• Benefits: 

  Employer Paid Single Coverage 

  Medical, Dental, Vision,  

  STD, LTD, Life Insurance,  

  Employee Assistance Plan 

  = $10,054 annual value! 

   Colorado PERA/PERA 401K 

  Voluntary Benefits: 

  Medical Flex Spending 

  Dependent Care Spending 

Salary : $40,000 - $50,000