Office Coordinator & Executive Administrator

Our clients is seeking an experienced and detail-oriented Office Manager/Executive Assistant to join our growing team. This role combines administrative excellence with operational oversight, supporting our leadership team and ensuring smooth day-to-day business operations. The ideal candidate will be organized, proactive, and skilled at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive executive and administrative support to leadership, including scheduling, correspondence, and meeting coordination
• Manage office operations, including vendor relationships, supplies, equipment maintenance, and facility management
• Handle accounts payable/receivable, invoicing, and financial record-keeping
• Coordinate project scheduling, permits, and documentation as needed
• Maintain organized filing systems (both digital and physical) and ensure document accuracy
• Manage phone, email, and client inquiries with professionalism and efficiency
• Oversee office technology and troubleshoot basic IT issues
• Prepare reports, presentations, and business correspondence
• Coordinate company events, meetings, and travel arrangements
• Support HR functions including onboarding, employee records, and benefits administration
• Perform additional duties as needed to support business operations
  
  

Required Qualifications

• 3 years of administrative, office management, or executive assistant experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor and ability to interact professionally with clients and staff
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Reliable transportation and valid driver's license
  
  

Preferred Qualifications

• Experience in the construction, painting, or trades industry
• Familiarity with accounting software or bookkeeping
• Experience with project management tools or CRM systems
• Knowledge of QuickBooks or similar accounting platforms
• Experience managing customer relationships and client communications
• Bilingual capabilities (English/Spanish)
  
  

What We Offer

• Competitive salary: $65,000 – $75,000 (based on experience)
• Health insurance benefits
• Professional development opportunities
• Collaborative and supportive work environment
• Growth potential within a growing company
  
  

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