What are the responsibilities and job description for the Personal Assistant position at The Mom Project?
Core Responsibilities
General Household Management:
General Household Management:
- Pet Care:
- Manage the daily care of the dogs, including feeding, watering, and overall well-being.
- Scheduling and oversee veterinary appointments, grooming, and other pet-related tasks.
- Pick up dog waste every morning.
- Water Management:
- Ensure the coffee and ice machines are regularly refilled with water.
- Coordinate deliveries to maintain a consistent supply of bottled water
- Package and Deliveries:
- Handel all incoming packages, ensuring proper organization and distribution.
- Manage returns or exchanges in a timely and efficient manner.
- Maintenance and Repairs:
- Schedule and coordinate household maintenance and repairs with vendors and service providers.
- Conduct regular inspections to identity and address potential issues
- Shopping and Returns:
- Oversee household shopping, including groceries, supplies, and personal items.
- Manage returns and exchanges as needed.
- Online Orders:
- Track and manage all online purchases and deliveries.
- Resolve any order issues and ensure household needs are met.
- Holiday Decorations and Activities:
- Plan, organize, and manage seasonal and holiday decorations.
- Coordinate holiday events and activities to create a festive atmosphere.
- Plan and coordinate family vacations, including booking transportation, accommodations, and activities.
- Prepare detailed itineraries and ensure all travel arrangements are confirmed.
- Maintain and update the household calendar, scheduling appointments, and activities for all members.
- Manage children's schedules, including school events, extracurricular activities, and appointments.
- Provide support with children as needed, ensuring their schedules and responsibilities are met.
- Assist with bill management and basic bookkeeping tasks. Coordinate with Sheena and the bookkeeper for Blissful Kids and Whittier Trust accounts.
- Ensure household vehicles are registered, maintained, and clean.
- Schedule servicing and address mechanical issues promptly.
- Demonstrate proactive planning, problem-solving, and a commitment to excellence in household management.
- Maintain clear, professional, and open communication with the family, other staff, and external service providers.
- Adapt to evolving needs and handle responsibilities with discretion, reliability, and professionalism
- Problem-solving
- Professionalism
- Communication skills
- Financial literacy
- Organizational Skills
- Planning and coordination
- Anticipating needs and being proactive
- Must have a reliable car and valid driver’s license (Local errands are required as part of this role)
- Monthly $50 gas stipend
- Schedule flexibility
- Low Stress
Salary : $50
