Accounts Payable Supervisor - ECL

About The Company:

ECL Entertainment, based in Las Vegas, Nevada, operates live horseracing and four historic horseracing locations in Kentucky, including The Mint Gaming Hall at Kentucky Downs as well as charitable gaming locations in New Hampshire that also operate historic horseracing machines. ECL Entertainment also operates Wyoming Downs and 307 Horse Racing, which have live horseracing and over thirty historical horseracing locations throughout Wyoming.

SCOPE: The Accounts Payable Supervisor oversees full-cycle Accounts Payable operations, ensuring timely, accurate processing of invoices, payments, and reconciliations while maintaining compliance with company policies and regulatory requirements. Supervises AP staff, manages vendor relationships, supports financial reporting and audits, and drives process improvements to enhance efficiency and accuracy.

JOB RESPONSIBILITIES:

• Process and oversee Accounts Payable including vendor issues, reconciliation, credit applications, tracking, etc.
• Track all payments and expenditures, including expense reports, check requests and statements.
• Reconcile processed payments through the verification of entries and other supporting documents to balances.
• Manage correspondence with all creditors and vendors regarding the payment schedules, outstanding credits, and other finance-related inquiries.
• Organize and maintain a list of monthly recurring invoices and assisting the Finance team with the month-end closing accruals.
• Maintain the accuracy of historical financial data and records.
• Provide support in audit and tax preparation as needed.
• Delegate and manage processes to the AP Clerks.
• Implement and maintain a paperless/automated accounts payable process and continuous improvement of payment process.
• Manage and train AP Data Clerks.
• Attend and prepare for weekly meetings with upper management and/or owners when needed.
• Prepare information and reports for CFO, Director, and VP of Accounting in a manner to ensure compliance with Gaming Commission regulation and company policies and procedures.
• Maintain accounts payable documentation and records.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Track payments and expenditures, including invoices, statements, expense reports, purchase orders etc.
• Generate reports detailing accounts payable status.
• Understand expense accounts and cost centers.
• Ensure invoices, checks, and other documents are properly sorted logged, scanned, and filed.
• Fulfill full-cycle Accounts Payable functions.
• Provide support to internal departments and Finance team.
• Handle daily department mail by opening, sorting and distributing it to proper department head.
• Perform other duties as may be assigned.
  
  
  

EDUCATION AND EXPERIENCE:

• High school diploma required.
• 2 years of recent and related AP or accounting experience preferred.
• Experience in an office environment or Gaming industry preferred.
• Must be 21 years of age or older.
• Must pass all required pre-screening and background checks.
• Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy.
• Must be able to obtain and maintain a valid Kentucky gaming/racing license.
  
  
  

ECL Entertainment is an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.