Administrative Assistant

For over 55 years, The Master Teacher has been providing essential solutions to meet the professional development needs of K-12 educators. In addition, we also honor and celebrate educators by offering a full line of awards and gifts that are made in our production facility in Manhattan. We are a family-oriented business with a fun, team-oriented and supportive work environment.

We are seeking a highly organized, dependable, and adaptable Administrative Assistant to provide administrative and organizational support to company leadership and other members of our team.

Company Administrative Support

• Provide administrative support to company leadership and other team members as needed.
• Manage calendars, appointments, meetings, reminders, and scheduling needs.
• Prepare, proofread, organize, and distribute correspondence, documents, reports, and presentations.
• Assist with meeting preparation, follow-up items, and internal company projects.
• Maintain organized electronic and physical files.
• Help coordinate company activities, special projects, and employee communications.
• Provide administrative assistance across departments as needs and priorities change.
• Handle confidential company and personnel information with discretion and professionalism.

Personal Administrative Support

• Provide select personal administrative support to Bob and Tracey DeBruyn.
• Coordinate personal appointments, schedules, reminders, and correspondence.
• Assist with organizing and maintaining personal, financial, medical, and household records.
• Prepare or assist with personal letters, thank-you notes, and other correspondence.
• File and maintain personal documents accurately and confidentially.
• Maintain the DeBruyns’ Fine Arts schedule and related information.
• Coordinate with service providers, medical offices, and other outside contacts as requested.
• Handle sensitive personal and medical information with the highest degree of confidentiality.

The Master Teacher Weekly PD Program

• Support the ongoing development and production of The Master Teacher Weekly PD Program.
• Work closely with program authors, including Bob DeBruyn, Tracey DeBruyn, and James Rickabaugh.
• Serve as a liaison among authors, peer reviewers, the editor, and other internal team members.
• Coordinate the peer-review process and track materials, feedback, revisions, and deadlines.
• Type manuscripts and related program documents.
• Communicate regularly with contributors to help ensure assignments remain on schedule.
• Assist with proofreading, document preparation, recordkeeping, and other editorial coordination responsibilities.
• Maintain accurate files and status information for current and future program content.

Skills and Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities, deadlines, and requests from different individuals.
• Sound judgment and the ability to work independently.
• Professionalism, adaptability, and a service-oriented approach.
• Demonstrated ability to maintain confidentiality.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn new systems and processes.
• Strong proofreading and document-formatting skills.
• Previous administrative support, project coordination, or editorial support experience preferred.

Education and Experience

• High school diploma or equivalent required.
• An associate or bachelor’s degree preferred.
• Three or more years of relevant administrative support experience preferred.
• Experience supporting multiple individuals or coordinating editorial projects is a plus.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20