Event Coordinator

JOB DESCRIPTION | Local Events Coordinator

About The Malin:

The Malin Group Inc. provides hospitality-driven workspaces, designed to inspire productivity and enable members to Work Beautifully®. Our spaces prioritize thoughtful design that enhances focus and minimizes distractions. From our flagship location in SoHo to future expansions, our core promise remains consistent: The Malin delivers carefully crafted environments that empower members to achieve their best work.

Position Summary:

The Local Events Coordinator serves as the primary point of contact for event clients post-contract. This person oversees the execution of all on-site responsibilities carried out by the Events Team, working closely with the client to ensure a seamless event experience in line with The Malin’s expectations.

Responsibilities:

Client Support

• Conduct and coordinate client site visits and tours
• Host kick-off calls with clients post-contract signing to align on event logistics and requirements
• Serve as the primary point of contact for the client, leading up to the day of the event
• Develop event timelines, communicate, and enforce all pre-production deadlines to clients
• Follow up with the client on any post-event deliverables

Event Management

• Create detailed event documentation for each booking
• Maintain accurate record-keeping for all events within the internal booking portal
• Procure all event-related forms and documentation
• Prepare and present pre-event status updates and post-event debriefs to the General Manager
• and Events Director

Vendor Coordination

• Communicate the client’s AV and lighting needs to the respective teams, ensuring seamless
• execution that matches or exceeds the client’s expectations.
• Recommend third-party vendors to the client for event enhancements as required (florals, linens,
• musicians, etc.)
• Maintain an up-to-date roster of auxiliary vendors to support event needs

Requirements:

The following skills and attributes are crucial for the success of the Local Events Coordinator at The

Malin. These enable the individual to significantly impact event revenue, successfully prospect and build relationships, communicate effectively, foster operational excellence, and positively contribute to a thriving business.

Skills:

• Operational Excellence: Ability to ensure seamless operations and uphold brand standards.
• Communication Skills: Excellent verbal and written communication abilities.
• Event Experience: Can coordinate all logistical details for an event with ease and composure.
• Strategic Thinking: Ability to collaborate on and execute on

Attributes:

• Proactive: Results-driven, with a proactive approach to problem-solving and decision-making.
• High-achieving: Proactive and results-driven, with a desire to work in a rapidly growing startup
• environment.
• Hospitable: Approachable and attentive, actively listens and anticipates the needs of others;
• matters are handled with urgency and care.
• Organized: Thorough and detail-oriented with proven task and time management skills.
• Adaptable and Resilient: Able to work effectively, autonomously, and collaboratively amidst
• change or periods of ambiguity.

Benefits:

• Healthcare: Company-sponsored medical, dental, vision, AD&D, and LTD coverage (FSA & HSA
• options available).
• Paid Time Off (PTO): 15 Vacation Days, 10 Sick Days, all company holidays
• Parental Leave: 20 weeks at full pay, for full-time employees (1 year of service)
• 401(k) Plan: 5% company match for full-time employees (6 months of service)
• Additional Benefits: Access to a variety of commuter, wellness, education, and lifestyle benefits

Equal Employment Opportunity (EEO)

The Malin Group Inc. is dedicated to fostering a diverse and inclusive workplace. We provide equal

employment opportunities to all qualified candidates and employees regardless of age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic information, or any other protected status as defined by law.