Executive Personal Assistant

We are seeking a dedicated and highly dependable professional to join our client’s team in a role that prioritizes both personal and business support. This position requires someone who can build trust over time, with a primary focus on ensuring the family and team members receive exceptional care and support. The ideal candidate will embody a “family comes first” mentality, demonstrating flexibility to prioritize needs accordingly. Beyond the day-to-day responsibilities, there will be opportunities to learn about the business, which has its own unique nuances, making this a dynamic and rewarding role for the right person.

Responsibilities

CEO Support

• Oversee vehicle maintenance, including scheduling servicing, arranging car washes, refueling, and managing car services as needed.
• Facilitate personal and professional logistics, such as dry-cleaning pickups/drop-offs, prescription pickups, veterinarian visits, and meal delivery arrangements.
• Organize and confirm reservations for travel, dining, and other engagements, including seasonal reservations.
• Maintain a high level of organization and communication to ensure seamless operations.

Additional Personal Support/Family Member

• Provide transportation to and from all appointments, including to the office 2-3 days per week.
• Manage online purchases, including gifts and other personal necessities. Organize and file all bills after payment.
• Coordinate and provide transportation for appointments in the city and suburbs.
• Assist with any other errands by providing reliable transportation.

Additional Team Responsibilities

• Coordinate hotel and flight reservations for out-of-town travel.
• Arrange car service reservations for out-of-town trips.
• Schedule and oversee vehicle maintenance, including servicing, fueling, and car washes.
• Pack and ship gift boxes for Backyard Sports.
• Prepare morning meal as part of the daily routine.

Other Responsibilities

• Manage FedEx printing, shipping, and drop-off tasks, including artwork.
• Oversee company car maintenance, including scheduling and managing service appointments.
• Deliver materials, such as cards, to designated vendors or partners.
• Assist with in-office administrative tasks, including printing, scanning, and running errands.
• Liaise with and manage personal and office contractors.

Ideal Experience

• Bachelor’s degree required.
• Reliable personal vehicle with a clean driving record and valid driver’s license.
• Trustworthy and discreet, with the ability to handle sensitive and confidential information.
• Strong organizational skills and attention to detail to manage multiple tasks efficiently.
• Excellent communication skills. Flexibility to adapt to changing schedules and priorities.
• Proactive and resourceful, with the ability to anticipate needs and take initiative.
• Proficiency in basic technology (email, scanning, printing, and scheduling software).

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.