Operations Coordinator

We are looking for a personable, organized, and dependable Operations Coordinator to join a close-knit real estate team. This is a hands-on role for someone who enjoys keeping things moving, welcoming people into the office, staying on top of day-to-day details, and jumping in wherever support is needed.

This is an excellent opportunity for someone early in their career who is genuinely interested in real estate and wants to learn how a business operates from the inside out. You’ll work closely with an experienced team and gain exposure to the operations of a real estate organization, with room to grow.

Responsibilities

• Serve as the welcoming face of the office by answering phones, greeting visitors, managing the front door, and assisting with broker key handoffs.
• Interact professionally and courteously with tenants, including accepting occasional in-person rent payments by cash or check and providing receipts.
• Enter and scan utility bills and other documentation into AppFolio, ensuring information is routed appropriately.
• Maintain an accurate, real-time unit availability list using Google Sheets.
• Provide day-to-day administrative and operational support to the office and property management teams.
• Help keep office information, documents, and processes organized and up to date.
• Jump in on a variety of tasks as needed; no task is too small when it helps the team run smoothly.
• Participate in weekly team meetings and contribute to a collaborative, team-oriented office environment.

Ideal Experience

• Bachelor’s degree preferred.
• Personable, professional, and comfortable interacting with a variety of people.
• Highly organized with strong attention to detail.
• Comfortable multitasking and shifting priorities in an active office environment.
• Reliable and willing to pitch in wherever needed.
• Confident handling basic financial transactions such as cash and check payments.
• Comfortable learning new technology and systems.
• Proficient with Microsoft Office and/or Google Workspace.
• AppFolio or Yardi experience is a plus but not required.
• Previous experience in real estate, property management, or a related environment is a strong plus.
• A team player who enjoys being part of a collaborative environment rather than staying strictly within a defined job description
• A long-term mindset and interest in growing with an established organization

Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.