What are the responsibilities and job description for the Fleet Invoice Specialist I position at THE KENAN ADVANTAGE GROUP?
Position Summary
This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices.
Essential Functions
- Review invoices and enter supporting details indicating specific work performed or parts installed
- Balancing of National Account statements as well as working closely with accounting for end of month close
- Auditing all invoices to make sure anything that can be capex or warranty is caught
- Working closely with the Accounts Payable team to ensure payments are sent
- Knowledge of VMRS (Vehicle Maintenance Reporting Standards) or ability to learn with training
- Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals.
- Communicate with personnel within KAG and at vendors regarding invoice status
- Comfortable working in fast paced environment with tight deadlines and production goal
- Quick to learn and adapt in changing environment and processes
- Ability to use problem solving skills related to purchase order matching and invoice entry
- Above average math aptitude needed to properly allocate costs during data entry
Qualifications
• High school diploma required, AP experience preferred
• 2 years if experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred
• Effective customer service and communication skills
Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change. All employees of the Company are expected to:
a) Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.
b) Provide constructive guidance to other employees and representatives of third parties.
c) Contribute to providing the highest quality of products and services to customers.
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