Payroll Specialist

Overview:

The Payroll Administrator will be responsible for processing high-volume, multi-state payroll — primarily for California employees and union groups. This role requires strong attention to detail, solid Excel skills, and the ability to thrive in a fast-paced environment. While prior payroll experience is preferred, candidates with strong numerical aptitude and analytical thinking will also be considered and trained.

Key Responsibilities:

• Process weekly payroll (most union payroll processed on Mondays).
• Manage and resolve payroll-related inquiries from branches and employees.
• Upload payroll files into J&E (approx. 90% of files are uploaded; remaining require manual entry).
• Identify and correct payroll file errors before submission to the overseas processing team.
• Ensure accurate payroll processing for California employees (including complex pay and compliance scenarios).
• Detect and manually correct system-generated errors.
• Calculate and apply garnishments as needed.
• Generate and export payroll reports into Excel; combine data using PivotTables and VLOOKUPs to identify trends and discrepancies.
• Perform payroll audits to ensure accuracy and compliance.

Requirements:

• Education: Minimum High School Diploma or equivalent.
• Experience: 1–2 years of payroll experience preferred; candidates with strong numerical and analytical skills will be considered and trained.
• Technical Skills:
• Proficiency in Microsoft Excel (PivotTables & VLOOKUPs required).
• Ability to handle high-volume payroll (25,000–35,000 employees).
• Strong attention to detail and problem-solving ability.
• Comfortable working in a fast-paced environment.
• Systems: Experience with J&E, Dayforce, or ADP preferred.

Preferred Skills:

• Dayforce payroll system experience
• Certified Payroll experience
• Union payroll experience
• Multi-state payroll experience
• High-volume payroll background
• Experience in construction or related industries