What are the responsibilities and job description for the Program Coordinator- NIDHC position at The Henry M. Jackson Foundation for the Advancement of Military Medicine?
Job Description
Join the HJF Team!
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is seeking a highly organized, proactive, and detail-oriented Program Coordinator to provide operational, communications, and knowledge management support to the National Institute for Defense Health Cooperation (NIDHC) . This position will coordinate activities across NIDHC’s portfolio and contribute to the development and dissemination of internal and external communications, documentation, and organizational knowledge assets. The Program Coordinator will also provide administrative and logistical support to ensure efficient program execution across the Institute.
The Program Coordinator will work closely with NIDHC leadership and staff and will report to the Senior Operations Manager. This role requires strong writing and design skills, excellent organizational abilities, and comfort managing multiple workflows simultaneously in a dynamic environment.
The National Institute for Defense Health Cooperation (NIDHC) was established in 2025 by combining three defense entities: the National Center for Disaster Medicine and Public Health (NCDMPH), the Center for Global Health Engagement (CGHE), and the Defense Institute for Medical Operations (DIMO). Its mission is to support military and civilian health operational readiness in crisis and conflict through training and education, planning and partnership, and research and analysis. Based at the Uniformed Services University, NIDHC is a federal organization and academic center that supports the DoW and the federal interagency.
The Henry M. Jackson Foundation for the Advancement of Military M edicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
Responsibilities
Education and Experience
Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Join the HJF Team!
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is seeking a highly organized, proactive, and detail-oriented Program Coordinator to provide operational, communications, and knowledge management support to the National Institute for Defense Health Cooperation (NIDHC) . This position will coordinate activities across NIDHC’s portfolio and contribute to the development and dissemination of internal and external communications, documentation, and organizational knowledge assets. The Program Coordinator will also provide administrative and logistical support to ensure efficient program execution across the Institute.
The Program Coordinator will work closely with NIDHC leadership and staff and will report to the Senior Operations Manager. This role requires strong writing and design skills, excellent organizational abilities, and comfort managing multiple workflows simultaneously in a dynamic environment.
The National Institute for Defense Health Cooperation (NIDHC) was established in 2025 by combining three defense entities: the National Center for Disaster Medicine and Public Health (NCDMPH), the Center for Global Health Engagement (CGHE), and the Defense Institute for Medical Operations (DIMO). Its mission is to support military and civilian health operational readiness in crisis and conflict through training and education, planning and partnership, and research and analysis. Based at the Uniformed Services University, NIDHC is a federal organization and academic center that supports the DoW and the federal interagency.
The Henry M. Jackson Foundation for the Advancement of Military M edicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.
Responsibilities
- Support the creation, organization, and maintenance of NIDHC communication materials, including newsletters, briefing packets, presentations, talking points, reports, and web content.
- Drafts and develops content for print and online communications, including website updates, articles, and social media, within USU media guidance.
- Coordinate internal communications to ensure timely dissemination of information across teams.
- Maintain shared knowledge assets (e.g., SOPs and templates), to include adherence to NIDHC processes for finalizing, placing, and archiving knowledge products, which ensure version control and easy retrieval of institutional knowledge.
- Maintain internal communication trackers, to include post-engagement reports, and request for assistance trackers.
- Assist in developing communication products that highlight NIDHC activities, partnerships, and mission impacts.
- Track communication requests and outreach commitments to ensure consistent and high-quality deliverables.
- Maintain project and team workflows by managing task trackers, calendars, and activity logs; proactively identify potential delays or scheduling conflicts.
- Provide administrative support including drafting meeting agendas, writing formal meeting minutes, preparing summary reports, and supporting presentation development.
- Coordinate logistics for meetings, workshops, and outreach events, including scheduling, invitations, materials preparation, and space or virtual platform setup.
- Serve as a point of contact for routine inquiries and external communications.
- Support hiring and onboarding activities at the direction of supervisors.
- Perform other duties and responsibilities as assigned or directed by the supervisor.
Education and Experience
- Bachelor's Degree required. Degree in Knowledge Management, Communication or related field preferred.
- Minimum of 2-5 years' experience required.
- Strong written and verbal communication skills, with the ability to draft clear, professional documents.
- Knowledge of project coordination principles, office automation tools, and information management best practices.
- Demonstrated visual communication skills, including the ability to create polished, visually appealing graphics, presentations, and communication products using tools such as PowerPoint, Canva, or similar software; strong “visual eye” for layout, formatting, and brand consistency.
- Ability to work independently, exercise sound judgment, and prioritize tasks effectively.
- Comfort coordinating multiple projects and deadlines simultaneously.
- Familiarity with federal organizations or military health systems is beneficial but not required.
- Ability to obtain and maintain a T1 Public Trust Clearance
- Lifting: Requires lifting materials up to 10 lbs.
- Ability to stand or sit at a computer for prolonged periods
- This position will take place primarily in a office setting.
- The annual salary range for this position is $60,000-$70,000. Actual salary will be determined based on experience, education, etc.
- HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.
Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Salary : $60,000 - $70,000