What are the responsibilities and job description for the Executive Assistant position at The Fountain Group?
Executive Assistant (Temp-to-Hire Possible)
The Fountain Group is hiring for a prominent client in the pharmaceutical and life sciences industry.
Location: Bridgewater, NJ (onsite)
Pay Rate: $26-34/hour
Shift: Mon-Fri, 7:30AM-4:00PM or 8:00AM-4:30PM
Duration: 6 to 12 months, with the possibility of temp-to-hire for the right person
About the Role
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.
Key Responsibilities
- Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
- Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
- Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
- Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
- Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
- Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
- Handle highly confidential and sensitive information with absolute discretion and professionalism
- Process and reconcile travel and expense reports using Concur
- Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
- Maintain organized electronic and physical filing systems in line with company and compliance standards
- Support special projects and initiatives requiring independent judgement, coordination, and follow-through
- Ensure office operations run smoothly, including supply management and ad hoc executive support as needed
Skills & Capabilities
- Demonstrated ability to work independently with minimal direction while exercising sound judgement
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
- Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
- Highly organized, detail-oriented, and able to manage competing priorities under pressure
- Proactive, solutions-focused mindset with strong anticipation and planning skills
- Professional presence, discretion, and ability to navigate a corporate executive environment
- Strong interpersonal skills and a collaborative, team-oriented approach
Qualifications & Experience
- High school diploma or equivalent required; college degree preferred
- Minimum of three years’ experience supporting senior leaders in an executive assistant role
- Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus
Additional Requirements
- Willingness to work extended hours or overtime as business needs require
- Ability to handle confidential information with the highest level of integrity
- Reliable transportation required
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Salary : $26 - $34