Corporate Paralegal

This role reports to the Manager of Paralegal Services.

Candidates are required to work on-site 4 days a week.

Responsibilities include:

• Prepare and update working group lists.
• Maintain and update forms of due diligence requests lists and diligence call agendas.
• Coordinate UCC, tax lien, judgment, litigation, and bankruptcy searches and prepare summary of results.
• Leveraging AI tools such as KIRA and Harvey to prepare diligence matrices for common corporate documents (e.g., customer and supplier agreements, lease agreements, etc.).
• Preparing “shell” disclosure schedules for sell-side transactions and lower middle-market, buy-side transactions.
• Prepare initial drafts of corporate organizational documents and coordinate filing where necessary.
• Draft stock certificates, stock ledgers, and capitalization tables for corporations.
• Coordinate preparation of secretary’s certificates and written consents.
• Manage U.S. state qualifications or registrations for foreign jurisdictions.
• Handle name reservations, amendments, merger documents, dissolutions, and foreign registration cancellations.
• Order good standing certificates and certified formation documents.
• Support transaction closings, including by leveraging iManage Closing Folders to prepare signature packets, final executed documents and client-facing closing binders.
• Coordinate notarization and apostillization of documents.
• Maintain company records notebooks.
• Assist in the tracking and managing of post-closing deadlines, including through the sending of calendar invites for key events.
• Maintain post-closing collateral requirements (e.g., stock certificates, deposit account control agreements).
• Draft release instructions for adjustment and indemnity escrow accounts and coordinating the execution of the same.
• Prepare and submit IRS SS-4 EIN applications.
• Prepare and submit SEC Form ID applications.
• Generate SEC EDGAR filing codes.
• Prepare and file SEC Form D and related blue sky filings.
• Prepare and file UCC financing statements, including collateral descriptions.
• Send documents for execution via DocuSign.
• Prepare signature packets and arrange execution.
• Compile executed documents and assemble exhibits.
• Other tasks and responsibilities as assigned.

Qualifications

• Comfortable and effective in client-facing situations, demonstrating strong communication and interpersonal skills to build and maintain professional relationships.
• Superior analytical and reasoning abilities.
• Strong written and verbal communication skills.
• Excellent organizational skills and strong attention to detail.
• Proactive and able to efficiently handle multiple projects and client matters simultaneously.
• Ability to work independently and as part of a team, with members across multiple offices in a fast-paced environment.
• Flexible and able to multi-task, balancing priorities and tight deadlines.
• Ability to work overtime as needed.

Experience

• Bachelor’s Degree required.
• 2 years of relevant experience preferred.
• Paralegal certificate from an ABA-approved program preferred.
• Notary preferred.