What are the responsibilities and job description for the Staff Accountant position at The Food Group?
I. Position Information: | |||
Job Title: | Staff Accountant | ||
Program/Dept. | Finance | Non-Exempt | |
Location: | New Hope | Exempt | X |
Manager: | Finance Director | Created: | 01/2026 |
This is a full-time exempted position. The salary range is $52,000-$58,700 per year, depending on
experience and qualifications.
Organization Overview
The Food Group is a local food equity nonprofit. For more than 45 years we have worked to provide good foods to those who need it most in our community. We work at the intersection of food access, equity, and nutrition, fighting hunger in 30 counties in Minnesota and Wisconsin. Our programs include food shelf and meal program support, healthy and affordable grocery sales programs, and a farmer education program for BIPOC farmers. We believe nutritious food strengthens our community by creating better health outcomes and providing the foundation needed to thrive.
Our culture and environment can be described as high-trust, cooperative, collaborative, open, and fun. We are a workplace that is full of people who genuinely appreciate each other and work best when tackling big ideas as a team. We value individuals who bring their life experiences to their work, knowing that the ways that you have experienced racial, economic, or gender injustice drive your passion to create change. We are a team of passionate, dedicated people who work alongside each other.
Equity is fundamental to our mission to fight hunger and nourish our community. Where we live, how much money we make, or the color of our skin currently influences access to healthy and culturally-appropriate foods. We must address the roots of these inequities so everyone in our community has the opportunity to live their best life. We believe in working with our community and organizations to improve food access and make systemic changes in hunger relief. To do so, equity is a part of all aspects of our work—both internal and external. We invite individuals from different abilities, ethnicities, genders, races, religions, sexual orientations, and socioeconomic backgrounds to take part in and shape the work in the community.
Job Summary: |
The Staff Accountant supports the Finance Department by performing day-to-day accounting and finance functions including maintaining accurate finance records, managing Accounts Receivable and Accounts Payable functions and ensuring accurate reconciliation between the accounting system, the donor/development database, and inventory systems. This role supports accurate financial reporting, month-end close, and compliance with nonprofit accounting standards in a large, mission-driven organization.
Core Job Functions: |
General Accounting Operations (50%)
- Process high-volume AP/AR transactions, ensure proper coding to general ledge accounts, and accurate payments in accordance with organizational policies
- Resolve AP/AR discrepancies, follow up on outstanding balances, and respond to internal/external inquiries.
- Review AP aging and support cash disbursement planning
- Record and apply cash receipts, donor payments, and reimbursements
- Maintain vendor records, W-9 documentation, and assist with 1099 preparation
- Prepare and issue invoices for grants, contracts, program services, and other receivables
Reporting & Compliance (20%)
- Assist with month-end and year-end close processes
- Prepare and post journal entries related to AR, AP, revenue recognition, inventory, and adjustments
- Support grant, fund, and inventory accounting, including restricted funds
- Assist with internal and external audits by preparing schedules and supporting documentation
- Ensure compliance with GAAP and nonprofit accounting standards
System Reconciliations: Accounting, Donor, & Inventory (20%)
- Reconcile donation and pledge activity between the accounting software and Blackbaud
- Investigate and resolve discrepancies related to donor gifts, pledges, restrictions, and timing differences
- Reconcile inventory-related transactions between the accounting system and Primarius
- Support month-end close by ensuring donor revenue and inventory activity are accurately recorded
Other Duties (10%)
- Maintain accurate and well-organized accounting records
- Monitor finance email inboxes and respond to internal/external inquiries
- Identify opportunities for process improvements in AP, AR, and system reconciliation workflows
- Support special projects, other accounting duties assigned
Position Requirements: |
Skills, Knowledge and Abilities
- Strong analytical skills and attention to detail
- Strong reconciliation and problem-solving skills
- Ability to manage multiple priorities in a deadline-driven environment
- Effective written and verbal communication skills
- Commitment to the mission and values of the organization
- All employees must pass a pre-employment background study.
Preferred experience:
- Experience using Blackbaud as a donor/development database
- Experience working with inventory systems, preferably Primarius
- Knowledge of nonprofit fund accounting, donor restrictions, and inventory accounting
- Familiarity with GAAP and nonprofit financial reporting
- Experience supporting audits
Minimum Education and Experience
- Bachelor’s (or Associate) degree in Accounting, Finance, or related field
- 2–4 years of accounting experience, preferably in a nonprofit or large organization
- Strong experience with Accounts Payable, Accounts Receivable, and system reconciliations
- Proficiency with accounting software and Microsoft Excel
- Experience using QuickBooks Online (QBO) and Ramp or similar AP/expense management platforms
Working Conditions and Environment: |
This position is located in a dog-friendly office setting with hybrid work options. The building is accessible and smoke free. This position works during normal business hours and includes some occasional evening and/or weekend hours. Start times are flexible to adjust to bus, biking, or other transportation schedules. Must have ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis.
All employees must be able to work effectively in a mission-driven agency whose clients and staff exhibit significant diversity with respect to race, ethnicity, gender orientation, socio-economic status, nationality, and religion.
People of Color and LGBTQ people are strongly encouraged to apply. The Food Group is an equal opportunity employer.
Salary : $52,000 - $58,700