What are the responsibilities and job description for the Executive Assistant position at The Equus Group?
Executive Assistant
Location: New York, NY
Overview
A leading global investment advisory firm is seeking an experienced Executive Assistant to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior bankers and serve as a key partner in managing daily priorities, client interactions, and team coordination.
The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential.
Key Responsibilities
Executive Support
- Manage complex calendars and scheduling for senior executives, including internal meetings, client calls, and travel logistics
- Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
- Process expense reports and maintain accurate documentation in accordance with firm policies
- Assist with preparation and coordination of client meetings and marketing materials
Team & Client Coordination
- Serve as a point of contact between executives, internal teams, and external clients
- Coordinate meeting logistics, conference calls, and video meetings across multiple stakeholders
- Communicate regularly with other executive assistants across offices to ensure seamless scheduling and coordination
Operational & Administrative Support
- Assist with CRM tracking and administrative systems used to manage client relationships and internal activity
- Support organization of client events, conferences, and team gatherings
- Maintain organized documentation and assist with reporting or administrative projects as needed
- Identify opportunities for process improvements to enhance team efficiency
Qualifications
- 5 years of experience supporting senior executives in a professional services environment (investment banking, consulting, private equity, law, or similar)
- Strong calendar management and travel coordination experience
- Excellent organizational skills and ability to prioritize competing demands
- Strong written and verbal communication skills
- High level of professionalism and discretion when handling confidential information
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and experience with CRM or expense platforms preferred
What They're Looking For
- A proactive, solutions-oriented mindset
- Ability to anticipate executive needs and manage shifting priorities
- Strong attention to detail and reliability in a fast-paced environment
- Someone who enjoys being a collaborative partner to senior leadership and the broader team
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.