Executive Assistant

Our client is a premier, fast-growing private investment firm based in Chicago. They are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a high-level leadership group within the firm. The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment while coordinating complex logistics for senior leadership. Because the firm is dynamic and expanding, the specific executives supported may evolve over time; we are looking for a professional who is motivated by supporting high-level leadership generally and is comfortable with a fluid, evolving team structure. The candidate should have relevant experience that highlights their capability to conduct all administrative work, making sure the group's operations run smoothly. Thus, the candidate should be a detail-oriented and creative problem solver.

In addition, this role is 5 days on-site in the office.

Key Responsibilities

• Manage high volumes of complex, multi-city travel (domestic and occasional international). You must be capable of handling "on-the-fly" re-booking and logistics for frequently changing itineraries.
• Proactively manage dense and conflicting calendars for multiple high-level stakeholders. Ensure executives are prepared for all meetings and protect their time as a strategic gatekeeper.
• Process high-volume, complex monthly expense reports with 100% accuracy and strict adherence to firm guidelines.
• Coordinate internal and external meetings, including materials, technology setup, and catering.
• Assist with special projects as needed to support the efficiency of the executive group.

Required Experience:

• Junior Level: 2–5 years of administrative or assistant experience. High energy, rapid learner, and obsessive attention to detail. Experience in a fast-paced environment (finance, legal, or consulting) is highly preferred.
• Senior Level: 7–10 years of high-level executive support. Proven history of supporting C-Suite or Managing Director-level leadership. Strategic foresight—anticipates problems before they occur.

Qualifications:

• Bachelor's degree required.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• Discretion and professionalism when handling sensitive information.
• Ability to work independently with a proactive and solutions-oriented mindset.
• Experience in or exposure to business development, sales operations, or client engagement a plus.

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.