What are the responsibilities and job description for the Administrative Specialist position at The Davis Companies?
About the Role
We are seeking a detail-oriented and highly organized Administrative Specialist to provide essential support to our department manager and team. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and enjoys keeping operations running smoothly behind the scenes. If you have a strong administrative background and are looking to grow your experience in a collaborative setting, we’d love to hear from you.
This is a contract to hire opportunity
Monday - Friday: 8AM - 4:30 PM
What You’ll Do
In this role, you will support daily departmental operations and ensure seamless communication and workflow. Key responsibilities include:
- Providing general administrative support to the department manager and team
- Updating and maintaining records using Microsoft Excel
- Answering incoming calls and monitoring email and voicemail messages
- Coordinating meeting scheduling for employees and clients
- Managing office supply orders and supporting general office logistics
- Printing documents, arranging lunches, and assisting with scheduling needs
- Working with PDF documents and forms using Adobe
- Assisting with grant writing and technical writing projects
- Supporting basic video editing tasks as needed
What We’re Looking For
We’re seeking a candidate who brings professionalism, initiative, and strong organizational skills. Qualifications include:
- 2–3 years of administrative support experience in a professional environment
- Strong written and verbal communication skills
- Proficiency in Microsoft Word and mid-level Microsoft Excel
- Experience working with Adobe and PDF file management
- Background in grant writing and technical writing
- Basic video editing experience is highly preferred