What are the responsibilities and job description for the Finance Coordinator position at The Cooper?
The Finance Coordinator supports the Assistant Director of Finance with the day-to-day administrative, transactional, and reporting work that keeps the property-level finance function running accurately. This role is the operational backbone for property-level financial reporting and forecasting activity, managing the flow of source documents, billing, deposits, and daily reports that the finance team depends on to close, forecast, and communicate performance.
This role operates within a defined scope. General ledger maintenance, balance sheet reconciliations, and technical accounting judgment remain the responsibility of the central Accounting team. The Finance and Accounting Coordinator keeps the property side organized, accurate, and moving on schedule so that handoffs to Accounting are clean and nothing falls between the two functions.
Administrative Support
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
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BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.
This role operates within a defined scope. General ledger maintenance, balance sheet reconciliations, and technical accounting judgment remain the responsibility of the central Accounting team. The Finance and Accounting Coordinator keeps the property side organized, accurate, and moving on schedule so that handoffs to Accounting are clean and nothing falls between the two functions.
Administrative Support
- Support the property team in preparing and routing invoices to Accounts Payable, ensuring documentation is complete and accurate before submission.
- Support the month-end close calendar by gathering, organizing, and delivering source documents to the Accounting team on schedule.
- Maintain organized filing systems for financial documents, contracts, and supporting records at the property level.
- Assist the Assistant Director of Finance with scheduling, correspondence, and administrative tasks related to the finance function.
- Prepare and distribute guest and group billing backup and invoices accurately and on time.
- Follow up on outstanding city ledger accounts and communicate status to the Assistant Director of Finance.
- Reconcile daily cashier and front-office deposits against PMS reports before forwarding to Accounting, resolving discrepancies at the property level.
- Pull and compile daily flash, STR, and USALI-formatted reports for review by the Assistant Director of Finance.
- Assist the Assistant Director of Finance with updates to forecasts, budgets, and monthly financial reports.
- Ensure all reports are accurate, formatted correctly, and delivered on the schedule required by the finance team.
- Bachelor’s degree in accounting, business, or a related field preferred; Associate’s degree or equivalent combination of education and experience considered.
- One to two years of bookkeeping, accounting, or accounting-support experience; hospitality experience a plus.
- Proficiency in Microsoft Excel required; exposure to property management systems and accounting software a plus.
- Strong attention to detail and demonstrated ability to manage confidential financial data with discretion.
- Clear written and verbal communication skills; ability to coordinate across finance, accounting, and operational teams.
- Organized and deadline-driven; able to manage recurring tasks and document flows without close supervision.
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
- Prolonged periods of sitting at a desk and working on a computer, typically throughout the duration of a standard workday.
- Ability to operate standard office equipment including a computer, keyboard, mouse, monitor, and telephone with a high degree of speed and accuracy.
- Ability to read, review, and process written materials, financial reports, and digital records with sustained concentration and accuracy.
- Ability to move between workstations, offices, and meeting spaces within the workplace as needed.
- Occasional lifting or carrying of files, binders, or office supplies up to 15 pounds.
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BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.