What are the responsibilities and job description for the Purchasing Clerk position at The Cooper?
The Purchasing Clerk is responsible for accurate and timely data entry within the ADACO purchasing system to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.
Duties & Responsibilities
ADACO System & Data Entry
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
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BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.
Duties & Responsibilities
ADACO System & Data Entry
- Enter and maintain purchase orders, requisitions, and receipts in ADACO accurately and efficiently
- Update item counts, product descriptions, pricing, and units of measure within the system
- Assist with inventory adjustments, transfers, and counts as needed
- Ensure all entries comply with company purchasing policies and procedures
- Verify orders against invoices, packing slips, and receiving documentation
- Flag discrepancies such as pricing variances, missing items, or incorrect quantities
- Maintain vendor records, including contact details and product catalogs
- Support purchasing staff with routine administrative tasks
- Review data for errors, duplicates, or missing information
- Maintain organized electronic and paper records for audits and reporting
- Follow internal controls related to purchasing and inventory management
- Work closely with Purchasing, Accounting, and Operations teams
- Communicate issues or system concerns promptly to supervisors
- Provide basic reporting or data pull support from ADACO when requested
- High school diploma or equivalent
- Strong attention to detail and data accuracy
- Basic computer proficiency (data entry, spreadsheets, email)
- Ability to learn and navigate software systems efficiently
- Prior experience with ADACO or similar purchasing/inventory systems
- Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments
- Familiarity with purchase orders, invoices, and receiving processes
- Maintain a high level of data accuracy
- Meet daily and weekly data entry deadlines
- Demonstrate reliability, professionalism, and confidentiality
- Continuously improve system knowledge and efficiency
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
- Ability to sit for extended periods while entering data
- Occasional lifting of light materials (e.g., paperwork, small office supplies)
- Position may require flexibility to align with purchasing and receiving schedules
_______________________________________________________________________________
BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.