Grants Manager

JOB SUMMARY:

This position is responsible for managing and administering federal, state, and other grant funding received by the City of Frederick. The Grants Manager requires broad knowledge of municipal government services. This position will have frequent contact with other City staff, government officials, community groups, sub-grantees, and other community stakeholders. Occasional evening meetings will be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversees administrative aspects of the City of Frederick’s grant funded programs.
• Responsible for developing and updating project management plans to ensure grant compliance of the City and its subgrantees.
• Develops and maintains a master grants calendar of deadline, reporting, and other important dates.
• Prepares reports to City leadership, funders, and other regulatory bodies as required and/or requested.
• Conducts compliance and programmatic assessments of grant funded initiatives and funded sub-grantees.
• Maintains required documentation of approved projects, performance measures, outcomes, relevant data, and associated expenditures.
• Reviews requests for payment and monitors compliance with grant terms and conditions.
• Assists sub-grantees and vendors with compliance through all related laws and regulations.
• Provides technical assistance to staff, sub-grantees, and/or stakeholders on program requirements and regulations to ensure compliance, including program updates.
• Monitors funds and prepares budget amendments as necessary and ensures complete expenditure of grant awards.
• Compiles information on related efforts within the City and research/policy issues relevant to funding opportunities for dissemination to the public.
• Assists project managers with program budgets, annual reports and assists in annual audits.
• Performs other duties as assigned.

QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree in related fields of human services, community development, finance or public administration.
• Two (2) years of experience in administering federal and state grants or equivalent combination of education and experience.

REQUIRED CERTIFICATES AND/OR LICENSES:

• Vehicle Operator’s license with satisfactory driving record that meets insurability standards of the City’s insurance carrier is required. The employee must maintain the license for the duration of their employment.

REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):

• Knowledge of contract management and grant administration.
• Knowledge of principles and practices of public administration and governmental organizations.
• Knowledge of state and federal accounting procedures governing participation in governmental fiscal programs.
• Must have strong organizational skills and effective communication skills, both orally and in writing.
• Ability to research issues, analyze data, write and communicate clearly, and present oral reports effectively at public meetings.
• Ability to prepare statistical and financial reports.
• Ability to work cooperatively and effectively with officials, staff and others.
• Ability to use Microsoft Office Suite.
• Ability to plan and implement multiple programs and projects.
• Ability to supervise, train and direct work of staff and volunteers.
• Ability to establish and maintain effective working relationships with associates, municipal governments, community groups and funding agencies.
• Ability to resolve procedural and/or operational problems in the administration of contracts.
• Ability to work with minimum of supervision, be self-motivated, and capable of taking initiative.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is required to frequently move about for long periods of time. The employee is required to occasionally remain in a stationary position for extended periods of time, to compile and retrieve information from computers, phones, etc., to draft and write, and to handle paperwork. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include the ability to observe and inspect items directly in front or to either side of self, to assess items at a distance, to distinguish colors, depth perception, and ability to adjust focus.

WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work in a typical office setting. The noise level in the work environment is usually moderate.