What are the responsibilities and job description for the Executive Assistant to President & CEO position at The Choice, Inc.?
Job Title: Executive Assistant to the President & CEO
Location: Washington, DC
Schedule: Full-Time, Temporary (possible temp to hire); Hybrid schedule: 4 days in office/1 remote
Salary: $40/h;
Our client, a non-profit that works to support policies and initiatives for the growth of clean energy across the United States has an immediate opening for an Executive Assistant to support their President & CEO. This position will start out on a temporary basis, but for the right person, it could become permanent.
We are looking for a seasoned, highly organized Executive Assistant to provide administrative and operational support to the President and CEO, while also assisting the COO and Chief of Staff. This role plays a key part in managing schedules, coordinating communications, and handling daily logistics to maximize the CEO’s effectiveness.
The successful candidate is proactive, detail-focused, and reliable, with the ability to juggle multiple priorities, exercise sound judgment, and maintain discretion when handling sensitive information and interacting with senior leaders.
Qualifications:
- 6 years of experience supporting senior executives in an administrative role
- Outstanding organizational skills and strong attention to detail
- Demonstrated professionalism and sound judgment, with the ability to handle confidential information appropriately
- Proactive, dependable, and able to follow through on tasks independently
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Teams and Zoom
- Experience managing complex calendars and coordinating travel
- Bachelor’s degree
Responsibilities:
Executive & Administrative Support
- Oversee the CEO’s complex calendar, scheduling meetings and balancing shifting priorities
- Prepare briefings, materials, and background information for meetings and events
- Coordinate travel arrangements, including flights, lodging, itineraries, and related logistics; complete expense reports accurately and promptly
- Draft, edit, and review correspondence and routine communications on behalf of the CEO
- Manage incoming requests and communications, helping prioritize and ensure timely responses
- Anticipate scheduling and logistical needs, adapting plans as priorities evolve
Office Coordination & Communication
- Act as a primary liaison for the CEO’s office, facilitating communication with internal teams and external partners
- Track action items, deadlines, and follow-ups to support timely execution
- Maintain well-organized systems for files, records, and key documents
- Provide administrative assistance for special projects and general office operations as needed
Board Support
- Provide administrative coordination for the Board of Directors, including scheduling meetings and managing logistics
- Assist in preparing and distributing board materials
- Record meeting minutes and monitor follow-up items to ensure clear documentation
Salary : $40