What are the responsibilities and job description for the Grants Management Associate for Conservation Non-Profit (Temporary) position at The Choice, Inc.?
Grants Management Associate (Temporary)
Location: Washington, DC (2 days in DC Office/ 3 work from home)
Dates: Mid-May 2026 – Early September 2026. (Parental leave coverage)
Salary: $35-37/h
A leading conservation non-profit organization is seeking an immediate, temporary Grants Management Associate to support its Philanthropic Partnerships team. This role will provide parental leave coverage from mid-May 2026 through early September 2026 and reports to the Senior Director of Philanthropic Partnerships. The Grants Management Associate will manage and implement systems and processes related to grants administration, including tracking, reporting, and project coordination. This role plays a critical part in ensuring accurate grant processing, timely acknowledgments, and effective revenue tracking, while supporting budgeting and forecasting efforts.
Qualifications:
- Bachelor’s degree or equivalent experience required
- Minimum of 4 years of grants experience in a non-profit
- Experience with Smart Simple, BlackBaud, and/or Fluxx.
- Familiarity with basic accounting principles preferred
- Strong attention to detail and ability to manage multiple priorities
- Proven ability to manage systems, meet deadlines, and maintain data accuracy
- Proficiency in Microsoft Word and Excel; database management experience required
- Excellent organizational and communication skills
- Interest in conservation, sustainability, or international development is a plus
- Experience with CRM or development databases preferred
Job Duties:
- Track and manage deadlines for proposals, reports, Letters of Intent, and other fundraising activities using CRM systems and Excel
- Maintain accurate and up-to-date records for foundation partners, prospects, and active grants
- Oversee end-to-end grants processing, including internal reviews and system workflows
- Coordinate with finance, legal, and program teams to execute grant agreements and allocate revenue
- Support budgeting and revenue forecasting processes, ensuring timely updates and reporting accuracy
- Monitor fundraising performance and assist with year-end reporting
- Serve as the primary point of contact for CRM and grants management systems, liaising with IT, finance, and operations teams
- Collaborate with internal stakeholders and external partners to ensure smooth information flow and coordination
Salary : $35 - $37