Operations Assistant

Job Summary
We are seeking a proactive and detail-oriented Operations Assistant to join our dynamic team! In this vital role, you will support daily office functions, streamline administrative processes, and ensure smooth operations across various departments. Your energetic approach and organizational skills will help maintain an efficient workplace environment, enabling our team to deliver exceptional service and productivity. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, both physical and digital, ensuring easy access to documents
• Perform data entry tasks using Microsoft Office and Google Workspace applications with high accuracy and attention to detail
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Assist with calendar management and scheduling appointments for staff and executives
• Provide excellent customer support via phone, email, and in person, addressing inquiries promptly and courteously
• Handle clerical duties such as proofreading documents, preparing reports, and managing office supplies
• Coordinate office management tasks including organizing meetings, managing office supplies inventory, and supporting personal assistant duties as needed

Experience

• Previous office experience or administrative support role preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus for supporting diverse teams and clients
• Demonstrated proficiency in typing, data entry, filing, and maintaining accurate records
• Exceptional communication skills with a professional phone manner and strong time management abilities

Join us as an Operations Assistant where your enthusiasm for organization and customer service will drive our success! This role offers a vibrant work environment that values initiative, efficiency, and teamwork—empowering you to grow your career while making a meaningful impact every day.

Pay: $23.41 - $28.19 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $23 - $28