Operations Support Assistant/Receptionist

Job Overview
We’re seeking a reliable, organized, and proactive Operations Support Assistant to be the friendly face of our front desk and the behind-the-scenes powerhouse that keeps our office running smoothly. This hybrid role blends reception responsibilities with administrative and operational support, making every day a little different and never boring.

Duties

• Front Desk & Reception Duties:

· Greet clients, vendors and visitors warmly and professionally

· Answer and direct phone calls

· Manage incoming and outgoing mail and packages

· Maintain a clean, organized front office area

· Schedule conference rooms

Administrative & Operations Support:

· Assist with scanning, copying, filing, and document preparation

· Handle supply inventory and ordering

· Coordinate Breakfast and Lunch orders and setup for team events or meetings

· Process shipping and receiving

· Provide general support to Firm as needed

Qualifications

• Proven experience in an office environment with a focus on customer support or administrative roles.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Experience with multi-line phone systems and professional phone etiquette is essential.
• Strong typing skills with attention to detail for data entry and proofreading tasks.
• Demonstrated time management abilities to prioritize tasks effectively.
• Prior experience in an administrative, receptionist, or office support role preferred
• Excellent communication and customer service skills
• Strong organizational and multitasking abilities
• Proficiency with Microsoft Office (Outlook, Word, Excel) and Adobe
• A team player with a positive attitude and willingness to jump in where needed.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $23