Supplier Relations and Card Administrator

Posting Title

Overview

The Supplier Relations and Card Administrator reports to the Supplier Relations and Procurement Manager. The Administrator provides support for to the Supplier relations manager, Procurement staff and Accounts Payable Director by identifying, managing and retaining strategic relationships with suppliers to maximize value and minimize risks through the entire supplier relationship life cycle. As the Card Administrator, the employee provides full management of day-to-day operations of the procurement card programs for the University and will serve as the primary point of contact. The Administrator ensures assigned tasks are completed in a timely and accurate manner in accordance with Catholic University policy. The primary role of this position is to support the management of the University Card and Supplier onboarding operations, including developing strategic partnerships with suppliers across the organization, by assisting Procurement staff and CUA customers with the sourcing of specialized and commodity-type goods and services from domestic and international vendors in support of the University’s programmatic and operations.

The position will primarily be responsible for processing and approval of new suppliers and amendments to supplier information, managing inquiries, and audit of card transactions/ Relevant tasks include but are not limited to: Review and approval of new suppliers through Paymentworks, Card Administrator SME, managing Amazon Business Prime Account, resolving supplier and card related issues including reviewing outstanding payments and payment inquiries made by suppliers and internal customers (full supplier customer relations SME), assist with supplier performance valuations, act as a main auditor for the University card, and other duties as assigned.

The projected salary or hourly pay range for this position, which represents the full range of anticipated compensation, is: $55,000 to $60,000 annually.

Responsibilities

• Responsible for identifying, managing and retaining strategic relationships with suppliers to maximize value and minimize risks through the entire supplier relationship life cycle.
• Responsible for managing the review/approval of pending PW supplier registrations for both new and update request for businesses or individuals and, maintaining all aspects of the supplier file between PW and CF, and coordinating the resolution of any compliance issues that are identified through PW.
• Manages the day-to-day operations of the P-card programs under the guidance of Procurement Manager. Serves as the primary point of contact for the entire University.
• Serve as primary customer relations contact Ask Procurement which included the following: reviewing and researching status of PO’s, contracts and requisition and providing data to AP partners.
• Process Card applications, distributions, and requested changes (i.e. increases, closing, suspension, disputes) in accordance to SOP and Policy
• Review non-payment, payment exceptions due to supplier onboarding issues or required changes.
• Responsible for any and all administrative functions that may be required in managing data from certain suppliers as needed for General Accounting and Accounts payable teams
• Assist SRM with conducting supplier performance evaluations at bi-annually including cost analysis supplier evaluations for onboarding and maintaining new relationships with suppliers.
• Review Card Activity for policy infractions, provide correspondence per management instructions, and training as needed for card activity.
• Other duties as assigned

Qualifications

• Bachelor's degree preferred.
• 3 years working in Procurement and Payment establishment with a focus on vendor relations.
• University Card Administration function is a plus.
• Needs to have at least intermediate knowledge of Excel.
• Writing of standard process and procedures are a plus.

Salary : $55,000 - $60,000