Accounting and Food Program Coordinator

The Accounting and Food Program Supervisor is a hybrid role responsible for supporting the Chief Operating Officer with daily accounting operations while managing the organization’s food programs, including Harvest, Food Hub, and federal nutrition initiatives (CACFP/SFSP). This position ensures financial accuracy, regulatory compliance, and effective program delivery. This employee needs to be detail-oriented, highly organized, and capable of balancing accounting responsibilities with program management and staff supervision.

Key Responsibilities

Accounting Support

• Provide organized support to the Chief Operating Officer in financial operations.
• Perform timely and accurate financial data entry into the accounting system.
• Manage accounts payable and accounts receivable processes.
• Maintain compliance with established accounting controls, best practices, and organizational policies and procedures.
• Maintain confidentiality with sensitive financial information.

Food Program Management

Harvest Program

• Learn and oversee the Harvest program’s goals and operations.
• Maintain strong relationships with community partners through quarterly check-ins.
• Coordinate weekly pickups with sites and keep accurate records of distribution and usage.

Food Hub Operations

• Responsible for supervising Food Hub staff, including creating staff schedules, approving timecards and leave requests, and assigning tasks.

• Oversee daily food deliveries and partner with site coordinators on food-related needs.
• Monitor and adjust food counts to reduce excess and improve efficiency.
• Develop menus in line with CACFP/SFSP regulations and budget requirements.
• Order food weekly and ensure accurate daily inventory tracking.
• Monitor consumption, spoilage, and “bring backs,” making adjustments to reduce waste and maintaining controls and accurate tracking.
• Conduct quarterly physical inventory counts.
• Maintain cleanliness of prep tables, garbage areas, vehicles and overall facility.

Child and Adult Care Food Program / Summer Food Service Program Compliance

• Complete all required CACFP/SFSP training and ensure staff compliance.
• Conduct snack audits and ensure regulatory compliance.
• Prepare and submit grant applications and monthly reimbursement requests.
• Monitor snack tracking systems for accuracy and timeliness.

Qualifications

• Associate’s degree in Accounting, Business, or related field (preferred).
• Experience with accounting operations and/or nonprofit financial management.
• Knowledge of CACFP/SFSP or similar food/nutrition programs strongly preferred.
• Proficiency with Quickbooks and Microsoft Office Suite.
• Supervisory and scheduling experience.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and relationship-building skills.
• Demonstrates the ability to look beyond assigned tasks to identify opportunities for improvement, streamline processes, and enhance overall outcomes.