What are the responsibilities and job description for the Billing Coordinator position at The Bolton Group?
Legal Billing Specialist (Electronic Billing Lead)
Downtown Cleveland, OH | 4 Days Onsite, 1 Remote (Potential for 2 Remote Days)
One of Ohio’s top law firms is continuing its impressive growth trajectory. The firm is adding a Legal Billing Specialist to its downtown Cleveland office to support increased demand and operational growth.
This is a newly created position offering the opportunity to take ownership of the firm’s electronic billing function while collaborating with three seasoned billing professionals. The ideal candidate will bring prior law firm billing experience and a strong understanding of electronic billing platforms and client guidelines.
Position Overview
The Legal Billing Specialist will oversee all aspects of electronic billing (e-billing), ensuring accurate, timely, and compliant submission of invoices. This role works closely with attorneys, finance leadership, and clients to resolve billing issues, maintain billing integrity, and optimize electronic billing processes.
Key Responsibilities
- Lead and manage all electronic billing submissions
- Ensure compliance with client billing guidelines and outside counsel requirements
- Review, edit, and finalize invoices for accuracy and completeness
- Collaborate with attorneys and staff to resolve billing discrepancies
- Monitor invoice rejections and appeals, ensuring timely resolution
- Maintain billing system data integrity and reporting
- Partner with the Director of Finance and billing team to improve processes and efficiency
Qualifications
- Prior law firm billing experience required
- Experience with Legal Billing Software
- Strong experience with electronic billing systems (e-billing platforms)
- Knowledge of legal billing procedures, client guidelines, and compliance standards
- High attention to detail and ability to manage deadlines
- Strong communication and problem-solving skills
Schedule & Work Environment
- Schedule options:
- 8:30 AM – 4:45 PM
- 8:45 AM – 5:00 PM
- 9:00 AM – 5:15 PM
- Four days onsite in downtown Cleveland
- One remote day per week, with potential flexibility for two remote days for strong candidates
Why This Opportunity
- Newly created role due to significant firm growth (20% last year)
- Opportunity to lead and own the electronic billing function
- Work alongside a stable, experienced billing team
- Strong leadership within finance
- Excellent benefits package (Health, Dental, Vision, PTO, and Paid Holidays)
Salary : $70,000 - $85,000