What are the responsibilities and job description for the Executive Assistant position at The AI Lab?
About The AI Lab
The AI Lab is an invite-only executive community and advisory platform helping CEOs and CxOs lead real AI transformation. In collaboration with Harvard Business School's Digital Data Design Institute, we connect senior leaders with peer networks, AI advisory boards, and world-class thought leadership. No hype. No jargon. Just practical strategy.
We move fast. Our CEO, operates at an exceptionally high velocity — driving strategy, community growth, and partnerships simultaneously. This role exists to make that possible.
The Role
We're looking for a best-in-class Executive Assistant who can keep pace with — and stay one step ahead of — a high-speed CEO. This is not a traditional EA role. You'll serve as a trusted right hand, an organizational force multiplier, and a proactive problem-solver embedded directly in the executive office.
If you're methodical but fast, assertive but professional, and genuinely excited about AI — this role was built for you.
What You'll Do
▸ Own and manage the CEO's calendar with precision — anticipating conflicts before they happen ▸ Coordinate complex scheduling.▸ Triage and manage high-volume executive email; draft and send correspondence on CEO's behalf ▸ Track open action items across all active projects and ensure nothing falls through the cracks ▸ Use AI tools (Claude, ChatGPT, etc.) to draft content, summarize research, and streamline workflows ▸ Prepare polished materials: agendas, memos, executive summaries, and presentation decks ▸ Manage end-to-end travel logistics: flights, hotels, itineraries, and contingencies ▸ Support logistics for executive events, panels, and networking dinners ▸ Handle expense reporting, vendor coordination, and day-to-day office operations ▸ Act as a professional liaison between CEO and members, partners, investors, and media
What We're Looking For
✔ 3 years supporting a senior executive in a fast-paced environment ✔ Exceptional organizational skills — you juggle competing priorities without dropping a thread ✔ Strong written and verbal communication; you represent leaders with confidence ✔ Assertive and proactive — you take initiative without waiting to be asked ✔ High emotional intelligence; you read the room and adapt quickly ✔ Proficient in Google Workspace, Microsoft Office, Slack, Zoom, and project tools (Notion, Asana, ClickUp, etc.) ✔ Absolute discretion with confidential information ✔ Must be available on-site full-time in Bay Village, OH
Bonus Points ⭐ Hands-on experience with AI tools: Claude, ChatGPT, Gemini, or similar ⭐ Background supporting a founder or fast-growth company ⭐ Experience in events, community management, or operations
What We Offer
→ A front-row seat to the future of AI strategy and executive leadership → Direct access to a visionary CEO and a growing national executive network → Competitive compensation: $65,000 – $90,000, commensurate with experience → A dynamic, mission-driven culture — no politics, no corporate bloat → Access to The AI Lab's community, events, and thought leadership
To Apply
Send your resume and a brief note on why you're the right fit to valorierobles@theailab.ai — subject line: Executive Assistant Application
www.theailab.ai
Salary : $65,000 - $90,000