What are the responsibilities and job description for the Community Operations Coordinator position at The AI Collective • Hampton Roads?
- Title: Community Operations Coordinator (Part-Time)
- Organization: AI Collective Hampton Roads (AICHR)
- Location: Hampton Roads, VA. In person 2 to 3 days a week for the first month, then mostly remote
- Schedule: Part-time, up to 20 hours per week, flexible
- Pay: $15 to $25 per hour, based on experience
- Term: 6-month initial engagement, with the option to extend
About us
AI Collective Hampton Roads is a volunteer-led nonprofit chapter of the global AI Collective, founded in 2025. We bring together builders, students, professionals and the curious for talks, meetups and hands-on events about AI across Norfolk, Virginia Beach, Newport News and the rest of Hampton Roads. We are growing fast and need an organized, people-minded coordinator to help keep everything running.
What you will do
- Support our co-founder Ted with event logistics: venue coordination, setup lists, check-in and follow-up.
- Keep our event listings on Luma and Meetup accurate and on time.
- Track speakers, sponsors and volunteers, and send reminders and thank-you notes.
- Help run our Slack community: post announcements, answer questions and welcome new members.
- Keep shared calendars, spreadsheets and docs up to date.
- Attend some evening events in person (about 1 to 2 per month).
What we are looking for
- Strong organization and follow-through. You close loops without being reminded.
- Clear, friendly writing for email and Slack.
- Comfort with Google Workspace (Docs, Sheets, Calendar) and willingness to learn new tools.
- Based in Hampton Roads, with reliable transportation for the first month in person.
- Interest in AI and technology communities. No technical background required. We can teach you most things!
Nice to have
- Event planning, nonprofit, community or administrative experience.
- Experience with Slack, Luma, Meetup, Canva or a CRM.
- Interest in learning how to automate business operations processes using AI and other tools
- Students, career changers and returning professionals are encouraged to apply.
How to apply
Apply at https://tinyurl.com/AICHRCoordApp
It takes about 5 minutes: basic contact info, availability, a resume or LinkedIn profile, and two short questions. We review applications on a rolling basis and plan to fill the role by late November.
- AICHR is an equal opportunity organization. We welcome applicants of every background, identity and experience level.
Salary : $15 - $25