Luxury Real Estate Transaction Manager

Introduction: We are seeking a highly motivated and organized Luxury Real Estate Transaction Manager to join our dynamic team. This individual will play a critical role in ensuring the smooth and seamless execution of real estate transactions in the luxury property market. The ideal candidate will have excellent attention to detail, superb communication skills, and a passion for delivering exceptional client service.

Responsibilities:

• Transaction Management: Oversee the entire transaction process from contract to closing, ensuring all documents, timelines, and compliance requirements are met for luxury real estate deals.
• Client Liaison: Serve as a point of contact for clients, agents, lenders, inspectors, and attorneys, providing regular updates and ensuring clear communication throughout the transaction process. Additionally, this person will serve a point person for any third-party vendors regarding transactions.
• Document Preparation & Review: Ensure all required documents, including purchase agreements, disclosures, inspections, and closing documents, are accurate, complete, and delivered on time.
• Timeline Coordination: Maintain detailed timelines and ensure that all deadlines are met, including contract contingencies, inspections, appraisals, and financing deadlines.
• Problem-Solving: Proactively resolve issues or delays that may arise during the transaction process, collaborating with various parties to find solutions and keep transactions on track.
• Compliance & Risk Management: Ensure that all transactions comply with state and local regulations and company policies to minimize risks and liability.
• Closing Coordination: Coordinate with escrow officers, title companies, and other third parties to facilitate a smooth and efficient closing process, ensuring all required documents and payments are completed accurately and on time.
• Record Keeping: Maintain organized and thorough transaction files for all properties and clients, both digitally and in physical records as necessary.
• Post-Closing Support: Assist with any post-closing details, including file audits, client follow-up, and any necessary documentation after the deal is finalized.
• Weekly / Monthly check-ins with managing partners providing progress updates and recaps.

Qualifications:

• Proven experience in real estate transaction coordination, preferably in the luxury real estate market.
• In-depth knowledge of real estate contracts, closing procedures, and legal requirements.
• Strong organizational skills and attention to detail.
• Exceptional communication and interpersonal skills, with the ability to build strong relationships with clients and industry professionals.
• Proficient in real estate software, MLS, and office tools (Skyslope)
• Ability to manage multiple transactions simultaneously while maintaining a high level of accuracy.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Knowledge of luxury real estate market trends and client expectations is a plus.
• Real estate license or certification is a plus, though not required.

Preferred Skills:

• Experience with high-net-worth clients and luxury property transactions.
• Ability to work independently and as part of a collaborative team.
• High level of discretion and professionalism.

Benefits:

• Competitive salary based on experience
• 401K
• Paid time off and holidays

How to Apply: Interested candidates are invited to submit their resume, along with a cover letter highlighting their experience and qualifications for the role. We look forward to hearing from you and exploring how you can contribute to our team!