Administrative Assistant III

Administrative Assistant III Posting Information Posting Information Posting Number 2026201 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Assistant III Location San Marcos Department Physics Recruitment Type University-Wide Recruiting Job Type Full-Time Funding Source Grant Monthly Salary $3,554 - $4,353.83 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. Demonstrated ability to create and maintain web and social media presence. Minimum of two years of administrative support experience in higher education or related field. Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks efficiently in a fast-paced environment. Excellent written and verbal communication skills, including drafting professional correspondence. Experience working in a higher education environment, with familiarity with university systems and organizational structure. Preferred Qualifications Bachelor’s degree from an accredited institution. Experience with event planning. Job Description This position is grant funded and will support the operation of the Center of Research Excellence in Science and Technology (CREST) grant. Job Duties Maintain and update web and social media accounts associated with the program Deliver excellent customer service by answering and screening incoming calls, greeting visitors, and responding to inquiries from staff, faculty, students, and guests with accurate information. Prepare, compose, type, and proofread accurate and timely reports, correspondence, meeting minutes, spreadsheets, and other required documents. Maintain and review files for completeness and compliance. Monitor deadlines for assignments and projects to ensure timely completion. Submit purchasing requests, monitor receiving, and confirm delivery for grant related purposes. Perform other duties as assigned to support the office and organizational objectives. Additional Information to Applicants Applicants should submit a cover letter identifying how they meet the required and preferred qualifications, a resume, and a list of at least three references. Job Open Date 12/15/2025 Job Close Date (posting closes at midnight) 01/02/2026 Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html Quick Link https://jobs.hr.txstate.edu/postings/55245 Applicant Document Required Documents Resume Cover Letter List of References Optional Documents DD 214/DD1300 Veteran's Preference Licensure Certifications Supplemental Questions Required fields are indicated with an asterisk (*).