Inventory & Property Control Coordinator III

Job Title

Inventory & Property Control Coordinator III

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital and the Large Animal Hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

What we want

The Inventory and Property Control Coordinator III will provide broad inventory services to the VMTH. This position will maintain hospital inventory of all supplies, work to oversee ordering and receiving processes and maintain accurate counts and records of all products. This position will act as the liaison between the clinical services, purchasing, pharmacy/ materials management, and receiving to ensure that products are maintained at appropriate levels, stored in operating conditions and available based on supply and demand. This position will work with the appropriate software to maintain par levels, pricing, and ordering information. This position will also be responsible for semi-annual inventory as well semi-regular formulary review. Oversee ordering and receiving and reconciliation of orders. Assist with the organization of the physical storage and selling of supplies to services to optimize space and efficiency.

What you need to know

Salary: Starting at $55, 000 - $65,000 annually, compensation will be commensurate to the selected hire’s experience.

Location/Schedule: Located onsite in College Station, TX, this full-time role has a typical schedule of Monday through Friday, 8am to 5pm.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc.

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Three years of related experience in one or all the following: inventory or warehouse management, hospital inventory operations
  
  
  

Preferred Qualifications

• Bachelor’s or above in Business, Health Care Administration, Pharmacy, or Finance
• Medical and/or Pharmacy Background
• 3 years of experience in business, Finance, purchasing and inventory control.
• Experience with Analyzing data and Trends
• Working knowledge of Electronic Medical Records (EMR)
• Strong supervisory, management, and interpersonal skills
• Knowledge of word processing and spreadsheet applications
• Knowledge of purchase orders, invoices, payables, and receiving procedures.
• Knowledge of inventory systems with an ability to manage multiple processes/employees simultaneously
  
  
  

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others
• Excellent verbal and written communication skills
• Customer service skills
• Knowledge of government and higher education operations
• Ability to work in a complex environment with State rules and regulations, and apply rules to purchases and payment transaction
• A general knowledge of inventory verification and valuation methods, procuring and receiving
  
  
  

Responsibilities

• Inventory process coordination: Develop forecasting models based on usage trends, seasonality, and clinical demand. Oversee and maintain hospital inventory of all supplies, coordinating the purchasing and receiving processes, and maintaining accurate counts of all products. Signs inventory certifications. Monitors and assures inventory levels meet demand by tracking usage & setting inventory levels in support of appropriate PAR levels conducive to hospital function. Design and implement procedures to mitigate loss; limit excess, outdated and slow-moving inventory; and improve processes. Implement a notification system upon delivery of rush/overnight orders. Oversee the distribution of medical supplies to requesting departments. Oversee accuracy in shipments going out or coming in and managing all documentation of receives goods. Efficiently uses warehouse space. Ensures supply chain areas are organized and maintained, including regular cleaning and labeling. Schedules and perform audits on departmental inventories.
• Inventory formulary review: Compile inventory reports and forecast inventory requirements by monitoring supply shortages.  Act as a liaison between clinical supervisors and supply chain to set PAR levels and communicate any backorders, delays, damaged items etc. Resolves customer service issues and answers questions of those needing assistance. Will meet with the hospital service departments regularly to ensure proper supplies and pars are maintained.
• Supervising: Oversee the buyers, central receiving, and materials management staff. Lead initiates to improve workflow, reduce waste, and enhance supply chain efficiency.
• Training and Reporting: Develop and refine SOPs for inventory, receiving, and distribution Conducts training for new staff. Updates instruction and procedure manuals regarding inventory. Attends training and workshops as required. Prepares and updates various and applicable inventory reports. Ensures compliance with Federal, State, and Texas A&M University System (TAMUS) guidelines governing property, inventory, and related activities
  
  
  

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.