FBS Coordinator II

Job Title

FBS Coordinator II

Agency

Texas A&M University

Department

Finance - University Libraries

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel.

Essential Duties/Tasks

Business/Customer Support

• Serves as primary contact for one or more departments
• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
• Responsible for communicating policies and procedures to assigned unit/department(s)
• Research policies, practices, and atypical transactions and makes recommendations as needed
• May coordinate a specialized or complex task for one or more units
• May review financial transactions for compliance
• May be subject matter expert for certain types of financial transactions for the university
• May provide customer service.
  
  
  

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
• Enters and reviews non-routine travel expense reports
• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• Meets established processing goals as directed
• May prepare and update non-standard reports and assist with complex reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information
• May enter payment and enclosure distribution
• May review financial transactions for compliance
  
  
  

Training/Support

• May support and shadow strategic partners
• May draft and update internal job aides
• May supervise student workers
  
  
  

Department Specific

• Provides backup support to purchasing and A/P functions and assists in year‑end close out
• Reviews FAMIS encumbrances and communicates with the A/P processor to resolve outstanding encumbrances
• Responsible for system members JLF billing and A/R, including monitoring master billing, resolving past‑due invoices, coordinating with FMO and Libraries offices, and processing payments and cancellations
• Processes and audits all Marketplace deposits for student payments and communicates payment handling procedures and changes in policy to library units to ensure compliance
• Serves as backup to libraries payment card purchases reallocation and coding, ensuring the security of credit card numbers and maintaining documentation
• Processes library‑awarded scholarships through SPARTA and AggieBuy and maintains scholarship reporting
• Maintains electronic business records in accordance with required retention schedules
• Participates in the cross‑training of classified staff and training of student employees
  
  
  

What You Need To Know

Salary: $45,000-$50,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Required Education And Experience

• High School diploma or equivalent combination of education and experience
• Six years of related experience
  
  
  

Preferred Qualifications

• Three or more years of accounting experience
• Experience with TAMUS financial programs including but not limited to FAMIS, AggieBuy, and Emburse
  
  
  

Knowledge, Skills, And Abilities

• May review financial transactions for compliance.
  
  
  

Other Requirements And Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.