Graduate Academic Advisor III

Job Title

Graduate Academic Advisor III

Agency

Texas A&M Engineering

Department

Electrical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Graduate Academic Advisor III advises graduate students and guides faculty on university policies. Manage student records, develop advising materials, and coordinate events. Assists in developing advising policies, evaluate practices, and mentor advising staff. May also advise student organizations and support program coordination.

Responsibilities:

40%: Admissions:

• Coordinates and oversees the Graduate Program, including processing applications for the ECEN graduate program, and screening the applications.
• Email frequently with groups to get their feedback on application decisions.
• Updates WebAdmit programs each year for the upcoming term.
• Ensure all new and current faculty have access to WebAdmit by adding them as an authorized user to the system.
• Processing applications across multiple terms at the same time
• Collect, Analyze and Report data related to admissions.
• Designs and implements programs intended to facilitate the application process.
• Providing administrative support to the department.
• Interacting with prospective students, answering questions, and resolving concerns.
• Making proper documentation on the students Howdy profile regarding their area admitted, degree pursuing, advisor, funding etc.
• Coordinates transfer credits for incoming students by preparing the paperwork, sending to the Graduate Coordinator and faculty members.
  
  

20%: Funding:

• Inform the groups of when the departmental application is open to current students.
• Selecting MSDS students for scholarships.
• Keeps track of all funding and account balances.
• Keeps track of required funding for fellow awardees.
• Assists with RA offer letters for incoming students.
  
  

10%: Business Office Support:

• Serves as the SPARTA liaison for the business office. Posts funding to SPARTA when requested by the business office for awards not given by the ECEN Graduate office.
• Manages a Teams page between the business office and the graduate office.
• Assist the business office with locating documents and resolving questions students send the business office.
• Attends meetings with business office to discuss their needs.
  
  

20%: Recruitment:

• Coordinates and tracks the Fast Track program
• Monitor the REU/Early Admission process and the Automatic Admission process.
• Co-coordinates with other advisors on departmental events including New Student Orientation, Gala, Scholarship Banquet, Qualifying Exam, and Graduation Reception.
• Coordinates logistics and plans for several recruiting events.
• Host graduation booth at scheduled time
• USRG Graduate office point of Contact. Students contact me when interested.
• Schedule meetings with faculty for interested students.
• Develops recruitment activities.
  
  

5%: Administrative:

• Attends GIC monthly meetings.
• Administers drop requests for deferral requests made after the first day of classes.
• Placing students in courses via compass.
• Utilizing the UAS (University Adjustment System) to add certificates to students’ degree plans.
  
  

5%: Other Duties:

• Performs other duties as assigned
  
  

What We Need:

• Bachelor’s degree or an equivalent combination of education and experience
• Three years of related experience.
  
  

Work Location:

• Main Campus – College Station, TX.
  
  

About Electrical and Computer Engineering:

The Department of Electrical and Computer Engineering at Texas A&M University leads advanced research in several important national and global areas for the betterment of humanity. Areas of research include power and power electronics, information systems, computer architecture, analog and mixed signals circuits, biomedical imaging, and photonics and semiconductors, with ML/AI infused in several of these research areas. Situated conveniently in the hub of the Dallas–Austin–Houston technology triangle, the department collaborates closely with key players in healthcare, computing, telecommunications, energy, and semiconductor manufacturing sectors. It also benefits from its proximity to and engagement with the Army Futures Command and the facilities and test-beds available at the Texas A&M System’s RELLIS Campus. With strong support from Texas' robust manufacturing sector and its economy, the department has numerous opportunities to engage in exciting interdisciplinary research partnerships that are shaping the future educational and research landscapes. These partnerships include collaborations and engagement with the Texas A&M Data Science Institute, the Global Cyber Research Institute, the Texas A&M Energy Institute, and the Smart Grid Center.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.
  
  

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest
  
  

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.
  
  

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.
  
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.