What are the responsibilities and job description for the Administrative Associate II position at Texas A&M AgriLife?
Job Title
Administrative Associate II
Agency
Texas A&M Forest Service
Department
Forestry and Natural Resources Management Division
Proposed Minimum Salary
$20.45 hourly
Job Location
College Station, Texas
Job Type
Staff
Job Description
Texas A&M Forest Service is seeking a highly motivated, detail-oriented team member who has a passion for service and is excited about engaging in the natural resource field. This individual will be a part of an integral team that works to deliver technical assistance to support the agency mission of assuring the state's trees, forest and related natural resources are protected and sustained.
The Administrative Associate II will provide office support to the Forestry and Natural Resource Management Division. Phone etiquette is essential with this position. The Administrative Associate must be self-motivated and able to multi-task with good organizational skills in order to be efficient and capable of keeping up with administrative requests and special projects with creating positive relationships with internal and external contracts.
Responsibilities:
-Staff Support: Provide office support for select division staff (Forest Analytics - FANA, Spatial Solutions - SPSO and Division Director - DD). Process P-Card statements and travel reimbursements. Provide backup support for other division staff for registering for conferences, making travel arrangements and assisting with reimbursements. Gather and process fuel logs and bills. Input fleet data using fleet management system.
-Staff Support: Provide office support for select division staff (Forest Analytics - FANA, Spatial Solutions - SPSO and Division Director - DD). Process P-Card statements and travel reimbursements. Provide backup support for other division staff for registering for conferences, making travel arrangements and assisting with reimbursements. Gather and process fuel logs and bills. Input fleet data using fleet management system.
- Office Support: Answer all phone lines for Division and main Agency line.. Coordinate use and maintenance of division HQ fleet. Assist with special projects and preparation for conference/workshop materials. Run errands and Division and serve as backup for Deputy Director's office as needed. Mailing: post postage, process and distribute for Division. Maintain department phone list and organizational chart. Setup for meetings. Gather information, log and report to Accounting for all Division received credit card transactions.
- Other duties as assigned.
-This is a security-sensitive position. The individual in this position is required to handle Protected Health Information( PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System' s policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual' s employment, and on an as- needed basis thereafter.
Opportunities:
- Make meaningful contributions as an integral part of a cohesive team.
- Develop skills and experience.
- Interact and collaborate with people across a broad array of forestry-related disciplines, including urban and community forestry, forest inventory and analysis, forest health, forest management and wildland fire.
- Contribute to the sustainability of natural resources in Texas and beyond.
Work Conditions:
- This is an office job. It may require standing for extended periods, twisting, bending reaching, kneeling, lifting and carrying heavy objects. Job stress can be frequent when confronted with deadlines of various projects.
Benefits: Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.
For more information about Texas A&M Forest Service and our careers, please visit https://TFS web.tamu.edu/careers. Come grow with us!
Education and Experience:
Required Education: High school diploma/GED
Preferred Education: Associates degree or equivalent in business or area of program specialty.
Required Experience: Three (3) years of related experience.
Required Experience: Three (3) years of related experience.
Knowledge, Skills and Abilities:
Required Knowledge: Knowledge of word processing, spreadsheet, and database applications. Phone etiquette.
Preferred Knowledge: FAMIS accounting management system. FASTER fleet management system
Required Skills:. Strong interpersonal, verbal and written communication skills. Moderate level of customer service skills.
Required Skills:. Strong interpersonal, verbal and written communication skills. Moderate level of customer service skills.
Required Abilities: Ability to work with internal and external contacts. Multi-task and work cooperatively with others.
Registrations, Certifications, and Licenses:
Required: Valid Texas Driver's license
Applicant Instructions:
Resume, cover letter and transcript (if applicable) are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Salary : $20