Finance Administrator

    Position Purpose:                            

This position is responsible for all cash disbursements for the organization, including accounts payable, payroll, credit card expense management.  In addition, the position manages account reconciliations, and retail store revenue and expense recognition transactions.  The position works across both the Finance and Human Resource teams.                        

    Qualifications:                            

    •    4 years experience in an accounting position, preferably non-profit                        

    •    Understanding of general accounting, payroll and non-profit accounting practices                         

    •    Ability to effectively communicate with internal and external constituents                        

    •    Acuity for problem solving with attention to detail and accurate record keeping                        

    •    Proficient with accounting software, Excel, and Google Platform                        

    •    Excellent customer service skills                        

    Working Conditions & Physical Requirements:                            

    •    Able to write / type / communicate                        

    •    Able to sit/stand at a desk for up to 8 hours                        

    •    Primarily based at Jackson Campus of Teton Science Schools with potential meetings/interactions/work on all campuses                   locations                        

    •    Primarily indoors in an office setting: sitting and standing for long stretches while using a computer                        

    Responsibilities:                            

    Payroll                            

    •    Manage and process payroll bi-weekly and oversee quarterly and year end payroll functions                        

    •    Maintain payroll system (ADP) accuracy and the importation of payroll data into the General Ledger                        

    •    Assist HR in Payroll Management of employee profiles                        

    •    Set up State and unemployment taxes for remote workers                        

    •    Audit employee coding, vacation and sick time, & employee pay, billing for employees (insurance)                        

    •    Maintaining TIAA between ADP and TIAA website                         

    •    Assist in Reporting for HR                        

    Accounts Payable                            

    •    Manage Accounts Payable and credit card expenses for all of Teton Science Schools                        

    •    Manage vendor files, year-end 1099's for TSS, and account reconciliations associated with primary job responsibilities                        

    •    Work with budget managers to be sure all invoices and charges are accurately recognized within the general ledger                        

    •    Set up systems, and training for employees (CC system)                        

    •    Code and verify expenses for TSS departments without department heads (IT, Marketing)                        

    •    Monthly set up and reconciliation of phone reimbursements (45 employees)                        

    Retail                            

    •    Conduct closing procedures of retail sales on Jackson Campus, Kelly Campus, and Murie Ranch at month-end and year-end                        

    •    Conduct quarterly inventory for all store sites, working closing with store leads at each campus                        

    •    Implementation and training for new systems, proceedures, and employees                        

    Cash Management                            

    •    Post journal entries as needed                        

    •    Work with Finance Director and CFO to assist in monthly account reconciliations                        

    •    Assist in the yearly finance audit                        

    •    Disbursement and payroll bank account reconciliations                        

    •    Prepaids                        

    •    Maintin Security deposit account and payout                        

    •    Payroll and AP related liability account reconcilitaion                        

    Credit Card Management                             

    •    Manage the company credit card systems (i.e. setting limits, managing cardholder needs and securing appropriate documentation)                

    •    Manage Wells Fargo credit card management system                        

    One TSS Responsibilities                            

    •    Engages and collaborates across TSS program areas when possible.                        

    •    Cross markets TSS programs when opportunities arise.                        

    This job description is not meant to state or imply that these are the only duties performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their manager in compliance with federal and state laws.