Maintenance Coordinator/Administrative Assistant

Tesoro Group is seeking a Maintenance Coordinator/Administrative Assistant for one of our client’s teams to help support their corporate office in Minneapolis, MN (55413). the ideal candidate will have 2 years’ experience in an administrative/front desk position, be able to be self-sufficient within a fast paced work environment and be organized. AppFolio is highly preferred for this position. This position is contract to hire (90 days before conversion).

Salary: $20-$22/hour DOQ.

Schedule: Monday – Friday: 9am - 5pm (the office closes at 12pm on Fridays!).

Responsibilities and Job Duties:

• Communicate and provide updates to property owners, residents, vendors, and maintenance technicians ensuring outstanding client relations, customer service and efficiency
• Follow up on project proposals and contracts
• Provide administrative support to Guardian’s maintenance department: rental licensing and inspections, contracting division, unit turnovers, as needed
• Track all notice to vacate and rental activity reports to effectively plan turnover maintenance work.
• Coordinate and schedule multiple vendors and work orders to include painting, cleaning, maintenance and other turnover work as needed.
• Follow up on turnover work orders to ensure deadlines are met and the vendor workflow is maintained.
• Communicate with property owners on turnover costs and invoices.
• Maintain accurate turnover tracking spreadsheet information and update the leasing department on turnover completion dates
• Research and process security deposit for past renters.
• Communicate with residents in writing and by phone regarding move out processes.
• Coordinate and follow up on general maintenance work order requests.
• Effectively communicate with property owners, residents, vendors and coworkers.
• Communicate and partner with GPM functional experts to maximize efficiency
• Ensure outstanding client relations and services (owners and residents).
• Follow up on departmental invoices and payments.
• Create and utilize reports utilizing Microsoft Office suite.
• On call for turnover-related questions and concerns on the last day of each month and 1st day of each month as needed.

Qualifications and Experience:

• 2 years administrative experience and customer service skills
• Strong organizational and prioritization skills
• Strong communication skills
• Microsoft office experience is required.
• Advanced problem-solving skills/Critical thinking skills and strong sense of urgency
• Demonstrated track record of pushing projects to completion
• Attention to detail
• Positive attitude
• Property management experience is highly preferred
• Be able to pass a background check before employment.

Tesoro Group is a leading provider of specialized talent solutions dedicated to connecting exceptional individuals with exciting career opportunities across various industries. We specialize in matching highly qualified candidates with companies seeking expertise in finance, technology, marketing, legal, administrative, and customer support roles. At Tesoro Group, we are committed to empowering you for success by providing access to top-tier positions, competitive compensation packages, comprehensive benefits, and unmatched communication and support.

Tesoro Group is an Equal Opportunity Employer, and we welcome applicants from all backgrounds. We believe in creating an inclusive environment where talent thrives, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

We are committed to providing reasonable accommodation throughout the application and interview process. If you require assistance, please reach out to info@tesoroco.com. Various factors, including education, experience, location, job duties, and certifications, determine pay offered to successful candidates.

At Tesoro Group, we’re dedicated to your success. Join us and embark on a journey where your talents are valued, and your career aspirations are realized. © 2026 Tesoro Group. All rights reserved.

Salary : $20 - $22