Office Administrator

Overview

TERRABELLA is a design/build construction company specializing in custom residential builds, landscape construction, and nature play playgrounds.

We are seeking a long term, reliable, experienced Office Administrator. The successful candidate will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently and profitably. The tasks of the office administrator will include bookkeeping, office maintenance and hospitality, property management and business support, among other tasks. The ideal candidate will be competent in prioritizing and working with little supervision. Self-motivation, trustworthiness and ability to work without distraction are imperative. The office administrator ensures smooth running of our company’s office and contributes in driving sustainable growth.

Responsibilities

Skills and Tasks

Office:

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• PROFICIENT knowledge of Quickbooks Online. Other accounting software experience a plus
• Ability to read and have general understanding of construction plans
• Ability to perform simple take-offs from construction plans
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Create and update records and databases with personnel, financial and other data
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage general phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures including invoicing, cost/time tracking, billing, taxes, etc.
• Create and update records and databases with personnel, financial and other data
• Ensure accounts payable invoices are properly posted and paid in an accurate and timely manner
• Ensure accounts payable records are maintained according to company standards
• Submit timely reports and prepare presentations/proposals as assigned
• Willingness to assist colleagues when necessary
• Works with other managers to improve and maintain positive company culture

Hospitality:

• Track stocks of office and building supplies and place orders when necessary
• Track and help document work anniversaries, birthdays, etc.
• Assist in maintaining building common area for use by fellow tenants
• Outreach to existing clientele

Property management

• Track lease agreements for all tenants
• Keep and update property maintenance checklist – daily, weekly, monthly, yearly, special schedule
• Call for maintenance personnel/contractors when required

Job Types: Part-time, Full-time

Full Time Benefits:

• Health insurance
• Accrued paid sick leave
• Accrued Paid Time Off
• Paid Holidays
• Accrued vacation days

Schedule:

• Monday to Thursday (4/10). You may occasionally be needed on Friday with prior notice.

Supplemental Pay:

• End of year bonus pay

Ability to commute/relocate:

• Spokane Valley, WA 99212: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate or higher (Preferred)

Experience:

• Microsoft Office: 3 years (Required)
• Adobe Creative Suite: (Preferred)
• Administrative experience: 3 years (Required)
• Quickbooks: 3 years MINIMUM (Required)
• Construction Management software: 3 years (Preferred)
• simple website maintenance: 3 years (Preferred)
• marketing: 3 years (Preferred)
• social media marketing: 3 years (Preferred)
• construction related: 2 years (Required)

Work Location: In person

Pay: $24.64 - $29.68 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Education:

• Associate (Required)

Experience:

• construction management/billing: 3 years (Required)

Work Location: In person

Salary : $25 - $30