What are the responsibilities and job description for the Office Assistant position at Temporary Staffing Professionals?
We are hiring for a great client in Newport Beach seeking a dependable and organized Office Assistant to assist with day-to-day administrative functions. This is a temporary position (40 hours / week) ideal for someone looking to gain or continue professional experience in an office setting. The role will provide support to a busy department by handling clerical duties, organizing files and records, and maintaining smooth daily operations. The ideal candidate is detail-oriented, reliable, and comfortable performing a variety of administrative tasks in a fast-paced environment.
Key Responsibilities
- Maintain and organize physical and electronic files, ensuring documents are accurately labeled, archived, and easily retrievable.
- Answer and direct incoming calls; take messages and route inquiries to appropriate staff.
- Assist with data entry, tracking, and maintaining worksheets or logs for various projects.
- Prepare, scan, and copy documents as needed to support office workflows.
- Handle incoming and outgoing mail, including sorting and distributing correspondence.
- Maintain confidentiality and ensure all records are managed according to office procedures.
- Provide general administrative support and assist with other related duties as assigned.
Qualifications
- Previous office or clerical experience preferred (filing, phones, data entry).
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office (Excel, Word) or similar programs.
- Excellent communication and customer service skills.
- Dependable, punctual, and able to work independently in a professional setting.
- Bachelor Degree in related field preferred.
Salary : $22 - $24