Workplace Experience Specialist

Description

In this coordinator position, you will directly perform business unit centered space management functions. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%).

You will be a self-starter and will work closely and collaboratively with internal stakeholders across the DE&E Technology Team as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

Daily Responsibilities Include But Aren’t Limited To

• Office / desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities
• Daily management and care of spaces and team member needs as they pertain to the physical office space (ie conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
• Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs
• Processing expenses and ordering equipment / supplies
• 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
• 1st line of contact for onsite team members
• Identification of opportunities for improvement and increased efficiency
• Serve as a business partner to internal key stakeholders across our DE&ET organization as pertaining to space management of the assigned space
• Partnership with security on team member access to facilities
• Partnership with teams and HR on equipment and seating needs for new hires
• Serve as a crisis management representative for our team
• Location data and records validation / upkeep
• Documentation and justification for any new space or space alteration needs
  
  
  

In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team / our portions of the location such as:

• Planning special events including special holiday projects and team building events
• Assisting in preparing for major meetings, all hands, and training sessions
• Drive human centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace
  
  
  

What We Are Looking For

• Space Management Experience:
• Minimum of 2-3 years of space management experience.
• Serve as main contact point and owner in many cases for local team member questions, IT, AV, First Aid & Fire / Safety, security, parking, team member onboarding / offboarding, landlord communications
• Inventorying, ordering, and stocking of pantry / kitchen items (including snacks and drinks) as well as office supplies
• Ensure issue resolution in a timely manner for HVAC concerns, furniture issues, cleaning, and plants
• General Skills:
• Excellent computer proficiency, particularly with Microsoft Office (Outlook, Word, Excel, PowerPoint), and ability to learn new software.
• Highly effective communicator, both verbally and written.
• Ability to navigate a matrixed organization and a global network of internal and external partners.
• Comfortable working in a fast-paced and dynamic working environment, supporting new products and businesses.
• Professionalism:
• Ability to work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy.
• Highly collaborative mind-set.
• Exceptional interpersonal skills and partnering capabilities with the ability to develop strong working relationships.
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.
• Ability to maintain professionalism under pressure.
• Project Management:
• Known for your ability to be detail oriented in all facets.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Ability to anticipate needs, be proactive, resourceful and flexible.
  
  
  

Skills

• Must be experienced in MS Office Suite
• Customer Service Focused
• 3-5 years work experience in office management
• Keynote & Airtable are ideal but not required
• Ideal to have experience working for large corporate enterprise but not necessarily required if they possess the skills listed within job functions
  
  
  

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay And Benefits

The pay range for this position is $37.16 - $37.16/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Francisco,CA. Application Deadline This position is anticipated to close on Mar 6, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
  
  
  

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.