Office Administrator

Description

To facilitate the efficient and safe running of the Miami office, ensuring health & safety requirements are maintained at all times. You will partner to offer support out of a satellite office as well, working in collaboration with the Commercial Management team to ensure facilities are maintained, including the escorting of maintenance staff on site and logging work conducted.

Additional Responsibilities Include

• Provide complete and accurate administrative services to the local office including but not limited to: drafting/sending memos and emails, printing/scanning documents, file management, distributing/processing departmental mail, dealing with routine correspondence and enquires, maintaining a clean, safe and efficient working environment, assisting with meeting room bookings when needed.
• Act as first point of contact for both internal employees and external visitors wishing to contact the office. This includes management of office access, arranging lunch benefit where needed, and being onsite during their visit to greet and assist with office setup. Managing additional requests for visitors such as booking meeting rooms, arranging lunch and refreshments, being available on the day of the visit.
• Order/maintain office supplies. This includes the office supplies, fresh fruits and milks, pantry snacks, and day-use cleaning supplies. Ensure office equipment is in good working condition, liaise with Vendors/Commercial Management to address any deficiencies.
• Manage the local office phone line and direct calls to appropriate party.
• Assist with the onboarding of new office members. This includes but is not limited to conducting a safety tour of the office, creating a building badge, arranging
• lunch access, and ensuring that the new office member has what they need.
• Assist the Head of Office with their responsibilities. This may include arranging monthly office meetings, arranging social activities, and providing ad hoc support.
• Plan and arrange social events for office members, in partnership with Head of Office.
• Maintain the Head of Office social budget and ensure that it is kept accurate and current.
• Expense management and timely reporting in compliance with corporate policy (Concur)
• Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the office.
  
  
  

Skills & Qualifications

• Strong communication skills, both verbal and written
• Event and calendar management
• The ability to manage time, meet deadlines and prioritize
• Excellent understanding of organizational processes
• Accurate and numerate
• Strong multi-tasking and organizational abilities
• Navigate within high-pressure situations with composure and positivity
• Motivational skills
  
  
  

Job Type & Location

This is a Permanent position based out of Miami, FL.

Pay And Benefits

The pay range for this position is $55000.00 - $62000.00/yr.

free lunch extended parental leave Small office, good culture

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position is anticipated to close on Apr 16, 2026.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.