What are the responsibilities and job description for the Office Administrator position at Girl Scouts of Tropical Florida?
Description
NOW HIRING
Office Administrator
Girl Scouts of Tropical Florida | Miami-Dade & Monroe Counties
Location : Miami, FL (Hybrid)
Type : Full-Time | Salaried Exempt
Reports To : Director Finance & Administration
Supervises : Two Camp Rangers
About Girl Scouts Of Tropical Florida
Girl Scouts of Tropical Florida (GSTF) serves nearly 3,000 girls ages 5-17 across every zip code in Miami-Dade and the Florida Keys — building girls of courage, confidence, and character who make the world a better place. From the urban neighborhoods of Miami to the shores of the Keys, we deliver the Girl Scout Leadership Experience to young women who need it most. We are a team driven by mission, fueled by heart, and committed to excellence in everything we do.
THE OPPORTUNITY
We're looking for a highly organized, mission-driven professional to serve as the operational backbone of our Service Center. If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by meaningful work — this role is for you.
As our Office Administrator, you'll be the go-to person who keeps our office operational, the payroll running, the staff informed, and our camps supported — all while representing the values that have made Girl Scouts a trusted institution for over a century.
Requirements
WHAT YOU'LL DO
Your Responsibilities Span Five Core Areas
Administration & Executive Support
WHAT WE'RE LOOKING FOR
NOW HIRING
Office Administrator
Girl Scouts of Tropical Florida | Miami-Dade & Monroe Counties
Location : Miami, FL (Hybrid)
Type : Full-Time | Salaried Exempt
Reports To : Director Finance & Administration
Supervises : Two Camp Rangers
About Girl Scouts Of Tropical Florida
Girl Scouts of Tropical Florida (GSTF) serves nearly 3,000 girls ages 5-17 across every zip code in Miami-Dade and the Florida Keys — building girls of courage, confidence, and character who make the world a better place. From the urban neighborhoods of Miami to the shores of the Keys, we deliver the Girl Scout Leadership Experience to young women who need it most. We are a team driven by mission, fueled by heart, and committed to excellence in everything we do.
THE OPPORTUNITY
We're looking for a highly organized, mission-driven professional to serve as the operational backbone of our Service Center. If you thrive in a fast-paced environment, love wearing multiple hats, and are energized by meaningful work — this role is for you.
As our Office Administrator, you'll be the go-to person who keeps our office operational, the payroll running, the staff informed, and our camps supported — all while representing the values that have made Girl Scouts a trusted institution for over a century.
Requirements
WHAT YOU'LL DO
Your Responsibilities Span Five Core Areas
Administration & Executive Support
- Keep the Service Center running smoothly — mail, supplies, IT coordination, and office operations
- Serve as the CEO's right hand: calendar management, meeting prep, expense reporting, and project follow-through
- Support the Board of Directors: plan meetings, draft minutes, circulate materials, and lead logistics for the Annual Meeting
- Maintain the GSTF Administrative Handbook in Microsoft OneNote
- Process bi-weekly payroll for all GSTF staff using Paylocity
- Support accounts payable: invoice routing, vendor documentation, and approval workflows
- Manage the full recruiting process in Paylocity — posting, tracking, coordinating pre-employment screenings
- Onboard new team members and maintain employee files in compliance with GSTF HR policies
- Process remote deposits into Grove Bank and reconcile with the Finance department
- Fulfill Council patch orders; manage inventory and reorder levels
- Supervise two Camp Rangers across GSTF properties
- Coordinate routine camp and Service Center maintenance; support occasional facility improvement projects
- Serve as backup for Development gift processing in Raiser's Edge NXT when the Asst. Director of Development is unavailable
- Provide as-needed operational support for the Programs team during Summer Summit and Council events
WHAT WE'RE LOOKING FOR
- 5 years of progressive administrative or operations experience
- Demonstrated payroll experience (Paylocity strongly preferred)
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote)
- Exceptional organizational skills with ability to manage competing priorities independently
- Excellent written and verbal communication; Board-level correspondence experience a plus
- Valid Florida driver's license and proof of vehicle insurance
- Must pass background check and drug screening prior to employment
- Bachelor's degree in Business Administration, Nonprofit Management, or related field
- Experience in a nonprofit, youth-serving, or mission-driven organization
- Familiarity with Blackbaud Raiser's Edge NXT and/or Salesforce
- Bilingual English/Spanish — strongly preferred given the communities we serve
- Openness to learning emerging AI tools (e.g., Microsoft Copilot, Claude) — no experience required, just curiosity
- Mission that matters : Every task you complete helps a girl discover her potential.
- Hybrid flexibility : Work from the Service Center, remotely, and in the community.
- Generous PTO : 25 days (175 hours) of Paid Time Off annually.
- Community impact : Serve girls across every zip code in Miami-Dade and the Keys.
- GSUSA membership : Join the largest girls' leadership organization in the world.
- Full benefits package : Health, vision, life insurance, and retirement benefits.