What are the responsibilities and job description for the Document Control Specialist position at TEEMA?
Job Title: Document Control Administrator / Quality Control
Location: Houston, TX (Fully Onsite)
Schedule: Monday–Friday, 7:30 a.m. – 4:30 p.m.
Employment Type: Full-Time Contract (with potential for permanent hire in Spring 2026)
Overview:
We are seeking a highly organized and detail-oriented Document Control Administrator with strong quality control exp to join a collaborative and fast-paced team. In this role, you will play a key part in maintaining the integrity of documentation related to engineering and manufacturing efforts, ensuring alignment with internal documentation procedures. This is an excellent opportunity for someone with strong administrative and documentation experience who thrives in a structured environment and enjoys process-driven work.
Key Responsibilities:
Maintain and control project documentation in accordance with established procedures
Conduct quality control on documents
Generate Bills of Material (BOM) and pull relevant vendor documents
Upload, revise, and archive quality and vendor documentation in document management systems
Scan, prepare, and electronically file project quality documents
Build and distribute electronic data books and physical quality manuals as assigned
Manage the documentation mailbox and file incoming records appropriately
Prepare materials for off-site storage and assist with general administrative support
Support internal teams and collaborate with stakeholders across departments
Assist with onboarding and training of new hires as needed
Provide occasional reception coverage and perform other duties as assigned
Qualifications:
Education & Experience:
High school diploma or GED required; associate degree preferred
2–4 years of prior document control experience
Experience with document control processes in engineering, manufacturing, or similar technical environments is a plus
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Quality Control experience
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication abilities
Comfortable handling multiple priorities in a fast-paced, deadline-driven setting
Experience using document management systems is preferred
A proactive, collaborative mindset with a commitment to continuous learning
Why Apply?
Stable, long-term opportunity with the potential to convert to a full-time role
Join a supportive and well-structured team with clear processes in place
Gain hands-on experience contributing to meaningful, project-based work
Monday–Friday daytime schedule with no overtime expected