Legal Practice Assistant/Secretary - PERM - JC2026

Job Title: Legal Practice Assistant – Construction
Location: Oakland, CA (onsite)
Contract Duration: PERM
 

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• High school diploma required; Bachelor’s degree preferred;
• Recent litigation experience in California state and federal court is required; appellate experience is preferred;
• Minimum of five years of civil litigation, discovery and motion experience;
• Superior customer service skills;
• Strong organizational skills and ability to contribute to streamlining processes;
• Strong attention to detail with accuracy in grammar, spelling and punctuation;
• Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
• Pro-active self-starter with ability to work independently, as well as in a team environment;
• Experience using Microsoft Office 365, including proficiency with Excel, CCC Macros, iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.

JOB SUMMARY

The LPA is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following:

• Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
• Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software (CCC Macros / Best Authority);
• Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
• File documents with courts and administrative bodies, including electronic filing where applicable;
• Arrange for service of pleadings and subpoenas;
• Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
• Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
• Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
• Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
• Maintain shared office calendars and individual attorney/director calendars;
• Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
• Assist with tracking and management of various projects;
• Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
• Proofread documents for spelling, grammar, punctuation and formatting errors, taking direction and applying corrections to future revisions;
• Prepare check requests and coordinate payment to vendors when necessary;
• Prepare expense reports and book travel arrangements;
• Regular, reliable and punctual attendance;
• Back up secretaries during planned and unplanned absences;
• Partner with attorneys to proactively manage their business development activities;
• Maintain composure and work efficiently and accurately during highly stressful circumstances;
• Demonstrate excellent customer service;
• Work cordially, cooperatively and productively with Firm employees; and
• Work overtime as needed to complete essential functions. Management retains the right to add to or change the essential functions of this position at any time.