Litigation Practice Assistant

JOB SUMMARY:

The LPA is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

ESSENTIAL FUNCTIONS:

The position’s essential functions include but are not limited to the following:

• Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
• Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software (CCC Macros / Best Authority);
• Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
• File documents with courts and administrative bodies, including electronic filing where applicable;
• Arrange for service of pleadings and subpoenas;
• Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
• Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
• Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
• Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
• Maintain shared office calendars and individual attorney/director calendars;
• Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
• Assist with tracking and management of various projects;
• Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
• Proofread documents for spelling, grammar, punctuation and formatting errors, taking direction and applying corrections to future revisions;
• Prepare check requests and coordinate payment to vendors when necessary;
• Prepare expense reports and book travel arrangements;
• Regular, reliable and punctual attendance;
• Back up secretaries during planned and unplanned absences;
• Partner with attorneys to proactively manage their business development activities;
• Maintain composure and work efficiently and accurately during highly stressful circumstances;
• Demonstrate excellent customer service;
• Work cordially, cooperatively and productively with Firm employees; and
• Work overtime as needed to complete essential functions.Management retains the right to add to or change the essential functions of this position at any time.

QUALIFICATIONS:

The following qualifications are required unless otherwise noted:

• High school diploma required; Bachelor’s degree preferred;
• Recent litigation experience in California state and federal court is required; appellate experience is preferred;
• Minimum of five years of civil litigation, discovery and motion experience;
• Superior customer service skills;
• Strong organizational skills and ability to contribute to streamlining processes;
• Strong attention to detail with accuracy in grammar, spelling and punctuation;
• Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
• Pro-active self-starter with ability to work independently, as well as in a team environment;
• Experience using Microsoft Office 365, including proficiency with Excel, CCC Macros, iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.

Pay: $100,000.00 - $114,000.00 per year

Work Location: Hybrid remote in Oakland, CA 94612

Salary : $100,000 - $114,000