Accounting Associate

Job Purpose: To perform the day-to-day management of all payment cycle activities/collecting all revenue in a timely and efficient manner.

Essential Functions

• All Accounts Payable Functions which include but not limited to the following:   Process and Generate AP entries with valid vendor invoices, dispute any invalid invoices properly, maintain full responsibility of accurate payments to vendors, and work with purchasing to insure good workflow and communication.
• Supply Accounts Payable Aging reports on a weekly basis.
• Perform AP Vendor account Reconciliations.

 Facilitate the setup of new suppliers.

• Perform other related duties as assigned.
• Answer phones, direct calls and take messages.
• All Accounts Receivable Functions which include but is not limited to the following:  Process and Generate Invoices, Report weekly on receivables outstanding, follow up with clients on accounts receivable, set goals for on time receivables.
• Supply Accounts Receivable Aging reports on a weekly basis.
• Prepare bank deposits.
• Initiate collections on past due accounts.

Qualifications

• Experience in Accounts Payable/Accounts Receivable
• Proficient in accounting programs and general computer applications.
• Able to utilize office equipment, such as copier, scanner, fax machine and telephone.
• Attention to detail and high level of accuracy.
• Aggressive and professional collections attitude.
• Must have a valid driver’s license and reliable transportation.

Physical and Mental Demands

• May spend long hours sitting and using office equipment and computers, which can cause muscle strain.
• Regularly required to walk, stand, stoop, bend or kneel; reach with hands and arms.
• Occasional lifting of supplies and materials.
• Must be able to talk and hear, both in person and by telephone.
• Vision abilities include close vision and the ability to adjust focus.
• Use hands to handle or operate standard office equipment.
• May face frequent interruptions; must meet with others on a regular basis.
• Must spend long hours in intense concentration; may spend long hours on the computer entering information which requires attention to detail and high levels of accuracy.
• There are a number of deadlines associated with this position which may cause significant stress.
• Must deal with a wide variety of people on various issues.

Work Environment

• Office setting.
• Noise level is usually low to moderate.

QMS Requirements

• 001-SOP-002, 001-SOP-004, 001-SOP-005, 001-SOP-008, 001-SOP-022, 008-SOP-002, 008-SOP-003, 008-SOP-023, 008-SOP-025, 008-SOP-026, 008-SOP-028