What are the responsibilities and job description for the Administrative Support Specialist position at Team 360 Staffing?
Administrative Support Specialist
Schedule: Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–3:00 PM
Full-time and Temporary position
Hourly Rate: $25.00–$28.00 per hour
Position Summary
We are seeking a reliable, organized, and professional Administrative Support Specialist to provide administrative and customer service support in a fast-paced environment. The ideal candidate will be comfortable managing multiple priorities, communicating with students, faculty, and staff, maintaining confidential information, and assisting with meetings and events.
Responsibilities
- Monitor and respond to emails and inquiries in a timely and professional manner.
- Provide customer service and communicate professionally with students, faculty, staff, and other contacts.
- Assist with Microsoft 365 applications, including Outlook, Excel, Word, and Teams.
- Perform data entry, sorting, filtering, and maintain roster lists using Excel.
- Take accurate meeting minutes and distribute notes as needed.
- Assist with document preparation, filing, copying, scanning, and general administrative duties.
- Provide support for meetings, events, and other activities, including room setup and event logistics.
- Assist with virtual meetings using platforms such as Microsoft Teams and Zoom.
- Handle confidential and sensitive information with discretion.
- Follow up appropriately when confirmations or responses are delayed.
- Answer inquiries and requests in a timely manner.
- Manage multiple priorities while maintaining accuracy and professionalism.
- Remain calm, courteous, and professional when working under pressure.
- Support changing priorities and assist with additional administrative needs as required.
Qualifications & Skills
- Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
- Basic to intermediate Excel skills, including data entry, sorting, filtering, and maintaining lists.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and commitment to confidentiality.
- Customer service experience and strong interpersonal skills.
- Ability to work independently and manage multiple priorities.
- Strong problem-solving skills and a positive, professional attitude.
- Familiarity with Microsoft Teams, Zoom, and other virtual meeting platforms.
- Reliable, punctual, dependable, and adaptable.
- Professional demeanor with the ability to interact effectively with a variety of individuals.
Physical Requirements
- Ability to lift and carry up to 15 pounds.
- Ability to walk short distances across campus or event locations.
- Ability to go up and down stairs as needed for event setup and administrative support.
- Ability to stand for short periods during events and check-in activities.
Work Location: Vallejo, CA 94592. In person
Salary : $25 - $28