What are the responsibilities and job description for the Marketing Coordinator - Events position at TDIndustries, Inc.?
Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions—from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.
Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.
Join a growing team where your skills matter, and your future is built to last.
At TDIndustries, we believe opportunity should be built — and shared — by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity — never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.
Event Planning and Coordination:
- Develop and manage event timelines, budgets and detailed checklists.
- Coordinate with internal stakeholders, including sales professionals for trade shows and administrative support professionals.
- Assist with the development of event communications, including, but not limited to, invitations, promotional materials, branded sales swag, PowerPoint slide decks, virtual presentation and meeting setup (e.g., Teams and Zoom) and programs/booklets and signage.
- Identify and secure venues, negotiate contracts and coordinate logistics (catering, AV, décor, transportation).
Vendor and Stakeholder Relationship Management:
- Source and manage vendors, ensuring compliance with TD’s brand and safety guidelines.
- Maintain strong relationships with internal stakeholders and external partners.
On-Site Execution:
- Oversee event setup, registration, live programming and breakdown.
- Troubleshoot issues and ensure smooth operations during events.
Compliance and Safety:
- Ensure all activities comply with TDIndustries’ industry-leading safety standards and legal requirements.
Post-Event Reporting:
- Collect feedback, analyze event success and prepare reports for leadership.
- Make strategic recommendations for future events that maximize program effectiveness and streamline cost.
Other Marketing Tasks:
- Work with Marketing and Communications team on other strategic initiatives and campaigns as assigned.
- Bachelor’s degree in relevant or related field (E.g., marketing, hospitality, public relations, business, event management, etc.)
- Although not required, Certified Meeting Professional (CMP) or similar credential preferred.
- 2 years of experience in corporate communications, event planning, marketing or related fields (corporate event management experience preferred).
- Corporate event planning and management experience, including B2B sales trade shows.
- Excellent written and verbal communication skills, with the ability to interact with diverse stakeholders.
- Strong attention to detail and ability to maintain confidential and sensitive information.
- Strong creativity and problem-solving skills.
- Ability to work under pressure and adapt to changing circumstances.
- Strong organizational and project management skills.
- Strong negotiation and contract analysis skills.
- Strong time management skills - and ability to manage multiple tasks and deadlines.
- Strong customer service and interpersonal skills.
- Understanding of branding, promotion and audience engagement.
- Positive attitude and collaborative mindset, including ability to work cross-functionally among teams.
- Proficiency in business software applications, such as Microsoft Office Suite (Word, Excel, Teams, PowerPoint), SharePoint, Canva, ClickUp (or other task management software), Smartsheet and/or HubSpot a plus.
- Proficiency in event management software applications such as Zoom, GoToMeeting, Cvent and/or Eventbrite also preferred.
- Experience in marketing, communications and/or event management preferred